Administrative Coordinator - Bilingual Mandarin

About JDL

JDL is a leading global logistics provider (3PL), specializing in supply chain management, warehousing, and distribution solutions. We are committed to operational excellence, cost efficiency, and customer satisfaction.

$60,000.00/yr - $70,000.00/yr

Administration / Operations Support

The Administrative Coordinator – Vendor Relations & Procurement will manage day-to-day administrative support across vendor relations, supply ordering, and expense tracking. This role ensures the warehouse and office operations run smoothly by maintaining supply levels, tracking inventory, coordinating with vendors, and managing invoices/credit card usage.

• Serve as the primary point of contact for vendors and service providers.
• Negotiate pricing, contracts, and terms to ensure cost-effective purchasing.
• Monitor vendor performance and resolve issues related to deliveries, billing, or quality.
• Order office and warehouse supplies (PPE, packaging materials, equipment, etc.) based on operational needs.
• Maintain accurate records of supply usage and ensure minimum stock levels are available.
• Track and reconcile supply inventory across multiple warehouse locations.
• Expense & Invoice Tracking
• Manage company credit card usage, ensuring accurate expense categorization.
• Process invoices, verify accuracy, and liaise with finance for timely payment.
• Maintain monthly reports for purchasing, vendor spend, and cost analysis.
• Administrative Support
• Support warehouse leadership with purchasing requests and vendor-related projects.
• Prepare documentation, reports, and presentations as needed.
• Ensure compliance with company procurement and finance policies.

• 2+ years of experience in administrative support, procurement, or vendor management (logistics/3PL experience preferred).
• Strong organizational skills with attention to detail and accuracy.
• Proficient in MS Office Suite (Excel, Outlook, Word); experience with ERP/WMS systems a plus.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and negotiation skills.

• Be part of a global logistics leader with strong growth in the U.S. market.
• Exposure to vendor management and operational supply chain support.
• Collaborative work environment with opportunities to grow in operations and administration.

• Entry level

• Full-time

• Administrative

• Administrative and Support Services

• Medical insurance
• Vision insurance
• 401(k)