Administrative and Facilities Coordinator

The Coordinator will ensure the smooth operation of all office facilities, including mail handling, catering coordination, maintenance of office supplies and breakrooms, vendor oversight, space sanitation, and event logistics. This role requires a proactive individual who can manage various tasks efficiently to maintain a comfortable and functional working environment for all employees.

Job Functions
Process incoming, outgoing, and return mail
Catering Setup and Breakdown for meetings and company events
Manage, maintain, and resupply stationery, copier, and coffee station supplies.
Responsible for maintaining breakrooms, including refrigerators and microwaves
Accompany multiple onsite vendors for maintenance
Responsible for conducting sanitation of conference rooms, collaboration spaces, and hot desks
Coordinate and prepare meeting materials and setups as required
Coordination of company events and logistics
Manage and respond to miscellaneous building and staff facility service requests efficiently
Other tasks as assigned

Skills
Knowledge of office equipment (copiers and mailing equipment)
Strong written and verbal communication skills
Basic proficiency to use computers for a variety of tasks using Microsoft 365 Applications (Outlook, Teams, Excel, Word)
Strong organizational skills and time management skills
Ability to work effectively both independently and as part of a team
Ability to handle basic hand and power tools to conduct minor repairs

Equal Opportunity Employer considering qualified applicants in accordance with applicable state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
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