SENIOR CLERK

We are continuously seeking qualified candidates for Senior Clerk across all City departments through this ongoing recruitment process. Candidates who pass all qualifying phases (minimum qualification review, written examination, and/or oral interview) will advance to the hiring department, which will have access to a pool of candidates to initiate the selection process. The recruitment timeline will vary depending on when vacancies arise.

Any candidate who withdraws, fails to appear, or fails any part of the testing process will be subject to a 90-day waiting period before reapplying for this position. Candidates will be removed from the ongoing candidate pool six (6) months from the date of placement in the pool.

Under direction, perform a variety of difficult and complex clerical work; and do related work as required.

• Handle clerical functions requiring discretion and specialized knowledge.
• Prepare materials for typing, using independent judgment and initiative.
• Type a variety of materials of considerable complexity, including technical correspondence, forms, reports, numerical and statistical reports from oral direction, rough drafts, notes, dictating equipment, or other sources.
• Review and edit outgoing materials for clarity, correct spelling, punctuation, grammar, proper form, and completeness.
• Compose routine correspondence and reports.
• Set up and maintain complex filing systems.
• Assist the public with technical questions; explain procedures and interpret regulations.
• Review documents for accuracy, including invoices, purchase orders, payroll, and personnel materials.
• Schedule invoices for payment within the appropriate discount period.
• Receive money and prepare/issue receipts.
• Make emergency purchases and maintain inventory of supplies.
• Operate a computer terminal to enter, modify, or retrieve data.
• Operate calculator, word processor, and other office equipment.
• Assist Police in booking, searching, and transporting prisoners (if applicable).

Knowledge of modern office methods, procedures, and equipment;
English usage, spelling, grammar, and punctuation; basic arithmetic; municipal organizations.

Ability to operate various office equipment, understand and explain technical procedures and policies, organize and maintain record-keeping systems, and establish effective working relationships with supervisors, colleagues, and the public.

Two years of recent responsible clerical work experience and high school graduation or equivalent. Ability to type accurately from clear copy at a speed of 45 net words per minute. Additional qualifying experience may substitute for the required education on a year-for-year basis, up to a maximum of two years.

A valid California Class "C" driver's license or equivalent may be required at the time of appointment.