Administrative Assistant 4

The duty station for this position is in King County, therefore the incumbent will receive 5% premium pay in addition to the salary listed above.

The Washington State Criminal Justice Training Commission (WSCJTC) is seeking an Administrative Assistant 4 to join our Accountability Bureau’s Gender Based Violence Division. This is an excellent opportunity for an experienced administrative professional who enjoys supporting leaders, developing staff, building collaborative working relationships, and contributing to work that serves both the agency and the community.

We are looking for someone who brings a strong commitment to customer service, communicates clearly and professionally both verbally and in writing, and builds positive working relationships with a wide range of internal and external partners. The ideal candidate will also be an organized and dependable leader who enjoys mentoring staff, improving administrative processes, balancing competing priorities, and helping a team succeed.

If you are an experienced administrative professional who values collaboration, service, and developing others, we encourage you to apply!

WSCJTC offers outstanding healthcare benefits, choice of state retirement programs including a defined benefit pension plan, advancement opportunities, and flexible/compressed work schedules.

At the WSCJTC, we value the importance of creating an environment in which all employees feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.

• Ensure high-quality delivery of division services with strong attention to detail and organizational excellence.
• Gather documents and respond to public records requests ensuring compliance with RCW, WAC, and agency policies.
• Coordinate projects and manage the division’s long-term calendar; monitor progress toward goals and update timelines as needed.
• Serve as point of contact for scheduling and logistics for meetings, classes, projects, and other division assignments.
• Oversee the division’s webpage and online content to ensure accuracy and timely updates.
• Attend, participate in, and record meeting minutes as required.
• Participate in professional group meetings to support division operations and service quality.
• Monitor and prepare data for reports, statistical analysis, and financial requests.
• Review and update SOPs for efficiency, accuracy, and alignment with best practices.
• Serve on hiring panels for administrative positions throughout the agency as needed.
• Supervise archiving paper and electronic files to ensure compliance with agency policies and state law.
• Provide high level administrative support to the Division Manager, executing complex projects, communications and special initiatives.
• Utilize operational programs and systems such as Survey Monkey, ACADIS, the CJTC website, and Microsoft Office Suite; maintain elevated ACADIS permissions to support GBVD staff. Collaborate on special projects, attend meetings and professional groups, and record minutes as required.
• Provide direct supervision to four AA3s, overseeing daily tasks, priorities, and project execution.
• Collaborate with program managers to fully understand program needs, delegate work appropriately, and ensure staff deliver professional-level administrative support.
• Identify and implement process improvements to enhance workflow efficiency in coordination with program managers and Division leadership.
• Promote staff growth and development through mentorship, training, coaching, and guidance to support program and division goals.
• Conduct performance management in alignment with RCW, WAC, CBA, DES Rules, and agency policy, including evaluations, addressing performance concerns, updating position descriptions, and communicating expectations.
• Review Training Travel Requests to ensure accuracy and that all needed signatures are obtained.
• Submit travel requests, including eligible expenses.
• Arrange accommodations and transportation, prepare and update travel itineraries.
• Purchase supplies for GBVD through DES and other sites in alignment with Office of Financial Management (OFM) guidelines and protocols.
• Reconcile division credit card statements by collecting expense receipts, verifying the purpose of each purchase, identifying the funding source of…