Billing Coordinator

Description

Billing Coordinator

Industry: Supply Chain & Logistics

Employment Type:

Part-Time (3 Days)

About the Opportunity

A growing company in the supply chain and logistics industry is looking for a Billing & Accounts Receivable Coordinator to join its accounting team. This position will play an important role in keeping customer billing accurate, payments organized, and financial records up to date.

The right candidate will be comfortable working with high-volume transactions, investigating discrepancies, and communicating with both internal teams and customers. This is a hands-on opportunity for someone with billing, AR, or bookkeeping experience who enjoys a fast-moving operational environment.

What You'll Do

+ Generate, review, and maintain customer invoices and other billing documentation.

+ Enter invoices, payments, bills, receipts, and adjustments into Quick Books or related accounting systems.

+ Compare billing information against purchase orders and supporting documentation to identify pricing, quantity, freight, or other discrepancies.

+ Track open receivables and assist with follow-up on past-due customer balances.

+ Research customer billing questions and coordinate with internal departments to resolve issues.

+ Process account adjustments, credits, refunds, and other billing corrections when appropriate.

+ Assist with account reconciliations and maintain organized supporting documentation.

+ Prepare routine AR, billing, and revenue reports for management.

+ Maintain accurate electronic and physical records for accounting and audit purposes.

+ Work closely with sales, logistics, transportation, and operations teams to ensure transactions are billed correctly.

+ Provide additional accounting and administrative support to the finance team as needed.

Requirements

Required

+ High school diploma or equivalent.

+ At least 1 year of experience using Quick Books or comparable accounting software.

+ At least 1 year of accounts receivable experience.

+ At least 1 year of bookkeeping experience.

+ 2+ years of combined experience in billing, invoicing, AR, bookkeeping, or a related accounting function is preferred.

+ Strong attention to detail and accuracy.

+ Ability to manage multiple priorities and meet deadlines in a high-volume environment.

+ Strong written and verbal communication skills.

+ Ability to work independently while collaborating effectively with cross-functional teams.

Nice to Have

+ Experience in logistics, transportation, supply chain, importing/exporting, trading, or manufacturing.

+ Exposure to freight billing, transportation charges, tariffs, surcharges, or other logistics-related fees.

+ Familiarity with shipping documentation or international transactions.

+ Intermediate Microsoft Excel skills.

+ Experience working with high-volume customer accounts or invoice processing.

+ Mandarin or Cantonese language skills.

+ Associate's degree in Accounting, Finance, Business, or a related discipline.

Ideal Background

This position could be a strong fit for someone currently working as a Billing Specialist, AR Specialist, Accounts Receivable Clerk, Bookkeeper, Accounting Assistant, or Accounting Coordinator who is looking to expand their responsibilities within a growing operations-focused organization.

We're looking for someone who is organized, analytical, dependable, and comfortable digging into the details when numbers don't match. Experience in a logistics or supply chain setting is a plus, but candidates with strong transferable billing and AR experience are encouraged to apply.

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