Office Administrator​/Executive Assistant

Office Administrator/Executive Assistant

Join to apply for the Office Administrator/Executive Assistant role at ANY BREAKERS, INC.

We’re looking for an organized, detail-driven Office Administrator with prior experience as an Executive Assistant or Office Manager. In this role, you’ll support our leadership team, keep operations running smoothly, and maintain a polished, welcoming office environment. If you’re proactive, resourceful, and thrive in a fast-moving environment, we’d love to meet you.

• Manage dynamic calendars for the leadership team.
• Coordinate travel, expenses, and meeting prep.
• Attend meetings as needed and capture clear, actionable notes.
• Support the Sales team with rebate coordination and special projects.
• Monitor and track incoming requests for quotes, forwarding vetted quotes to the sales team.
• Create and maintain well structured digital and physical filing systems.

• Ensure the office is organized, stocked, and running efficiently every day.
• Oversee office supplies, vendor relationships, and mail distribution.
• Greet visitors and create a positive first impression.
• Manage conference room scheduling and A/V readiness.
• Prepare work spaces and lead onboarding for new hires, including access badges and tours.
• Coordinate lunches, celebrations, team-building activities, and company events.
• Maintain common areas, including the kitchen, coffee stations, and meeting spaces.
• Track Operations departmental spending, maintaining expenses within the department budget, and approving expenses.
• Manage RMA tracking, monthly reporting, and company dashboard updates.
• Support CSR efforts, recycling programs, and other company initiatives.
• Assist leadership with ad hoc projects and quarterly meeting prep.

• 3–5+ years as an Executive Assistant or Office Manager in a fast-paced environment.
• Exceptional organization, time management, and attention to detail—you thrive on keeping everything moving.
• Strong communication skills and experience creating executive-level presentations.
• Calm under pressure with the ability to shift priorities quickly.
• Strong follow-through and a proactive, solution-oriented mindset.
• Ability to handle confidential information with professionalism.
• Proficiency in Microsoft Office, ERP systems, and Smartsheet.
• Familiarity with CA employment law and onboarding is a plus.
• Bachelor’s degree preferred; high school diploma or GED required.

High school or equivalent GED certification required. Bachelor’s degree preferred; high school diploma or GED required.

• The recruiting base salary range for this full-time position is $64,480 - $70,720 / year. Within the range, individual pay is determined by factors, including job-related skills, experience, and relevant education or training. Additionally, this role is bonus-eligible, with a target bonus percentage that provides an opportunity to earn even more based on your performance.

Seniority level:
Mid-Senior level

Employment type:

Full-time
Job function:
Administrative