Executive Assistant - Burlingame, CA

Join to apply for the Executive Assistant - Burlingame, CA role at Piper Sandler

At Piper Sandler, we connect capital with opportunity to build a better future.

We believe that diverse teams with unique backgrounds, skills and experiences yield more innovative solutions. This is reflected in our commitment to engage, hire, and retain bright, committed people to work in partnership within an inclusive environment that allows each person to achieve personal success and add value to our teams and communities.

We are currently looking for an Executive Assistant to support the Investment Banking Technology team in Burlingame, CA.

The primary objective of this position is to provide a high‑level of professional support for the banking team within the Burlingame, CA based Investment Banking group. The ideal candidate enjoys working in a fast‑paced and dynamic environment; possesses the ability to navigate multiple projects, priorities, and deadlines with strong organizational skills; and displays a professional demeanor and appropriacy to interact with senior partners, clients, and colleagues.

• Execute a broad variety of administrative tasks for multiple partners and senior bankers, including fully managing active calendars, utilizing Zoom and Microsoft Teams
• Arrange domestic and international travel itineraries and agendas
• Word‑process and desktop publish using the Microsoft suite and a variety of additional software, producing pitchbooks, correspondence, engagement letters, memorandums, invoices, reports, and tracking sheets
• Compile expense reports for assigned bankers according to company policy using Concur and reconcile corporate Visa accounts
• Maintain the CRM database by updating contact information, entering call notes, assisting with deal process tracking, creating and maintaining distribution lists, and maintaining accurate pipelines and forecasts
• Exercise discretion in committing time and evaluating needs; advise of time‑sensitive and priority issues, ensuring appropriate follow‑up
• Maintain discretion in dealing with confidential information and sensitive materials
• Coordinate internal and external meetings, dinners, and events, both on‑site and off‑site locations, negotiating contracts with restaurants and meeting facilities
• Perform diplomatically while managing competing priorities and varying banker expectations
• Manage and screen multiple banker phone lines while projecting a positive, professional image for all clients and colleagues
• Assist with onboarding of new banking team members
• Develop excellent relationships with external clients and internal partners throughout the company
• Assume other related responsibilities as required or requested

• Competitive annual bonus structure in addition to salary
• Work life balance with generous PTO and 10 Federal Holidays
• Hybrid work schedule options are available after 6 months of employment
• Monthly Early Friday departure opportunity throughout the year
• Opportunities for training and professional development, on‑demand, throughout the year
• Collaborative and supportive team environment where your contributions are recognized and rewarded

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, disability, age, marital status, status as a protected veteran or status with regard to public assistance.

The anticipated starting salary range for individuals expressing interest in this position is $75,000 - $90,000 per year. Placement within this range is dependent upon level of experience. This position is eligible for annual incentive compensation which will be a part of the total compensation. Total compensation for this position will be competitive with the market.