Accounts Payable Coordinator

Thomson-Gordon Group - Thordon Bearings Inc. – Why work with us?

Privately owned since its inception in 1911 and headquartered in Burlington, Ontario, Canada – Thordon Bearings is a global leader in designing, manufacturing, supplying and installing pollution-free, non-metallic bearing and seal systems.

Our 4th-generation, family-owned business is committed to environmental stewardship, as our products eliminate oil and grease in marine, clean power, pump, and industrial applications worldwide.

We are proud to have created a culture at Thomson-Gordon Group where people from all backgrounds and countries can come together to build a healthy and diverse future. Longevity and commitment to career growth are staples, as many of our employees have been with us for 20+ years.

1 position available - 18 Month Contract

• Accounts Payable Processing
  • Handle incoming calls from suppliers concerning payment inquiries
  • Process non-PO invoices and all internal cheque requests
  • Process all marketing invoices, ensuring POs are prepared and matched accordingly
  • Summarize G/L account codes for regular monthly invoices and ensure backup is attached to invoices without POs
• Vendor Payments
  • Ensure timely payments to suppliers and foreign-based employees/contractors
  • Process monthly A/P listings for all divisions and ensure G/L is in balance
  • Release individual supplier payments for all divisions
  • Process Canadian & US cheque run and prepare EFT payments for all divisions
  • Arrange wire transfers for payment of invoices from suppliers outside North America
  • Attach invoices to cheques & EFT payments
  • Forward EFT acknowledgements (electronically) to suppliers
  • Maintain filing system of open & paid invoices
• Expense Reports and Travel Advances
  • Scrutinize and approve expense reports – both online and manual
  • Process & summarize G/L account codes
  • Issue & arrange travel advances in Canadian, US & foreign currencies
• Cash Management
  • Maintain daily bank balances of both Canadian & US accounts, ensuring the operating line is kept within limits
  • Maintain a running total of all outgoing payments
  • Maintain Canadian & US petty cash
  • Act as signing authority for treasury transactions
• Accounts Receivable Collections
  • Process cash receipts for customer wire transfers
  • Monitor and assist in the collection of accounts receivable by contacting clients via telephone, email, and mail
• Complete government forms and process all government payments in a timely manner
• Assist in the preparation of quarterly bank reporting. Prepare A/P & A/R listings and consolidate all other financial information into final reporting package.
• Prepare monthly reconciliations for various G/L accounts – including prepaids, deposits, advances and accrued liabilities
• Record charitable donations registration numbers for auditors
• Prepare year-end summary of non-deductible portion of meals and entertainment expenses
• Act as backup for reception (answering phones/transferring calls, processing incoming mail, greeting guests as required)
• Must be able to react to change productively and to undertake other tasks as assigned.

• Post-secondary accounting diploma and/or good standing in recognized accounting program
• At least five years of experience working in an accounting environment or related activities
• Experience in a Manufacturing environment is preferred but not required
• Advanced knowledge of Microsoft Office
• Experience with an ERP system
• Proficient in spoken and written English

• Ability to speak effectively to customers or employees of the organization
• Ability to solve practical problems
• Computer literate –Microsoft Word, Excel, Outlook, and Database applications
• Ability to work under pressure
• Ability to work…