Accounting Coordinator

Medylex is looking for a Shared Accounting Coordinator / Junior Accountant to support two business units, including Medylex. The successful candidate will divide their time and priorities between both business units and provide hands-on support across accounts payable, accounts receivable, invoicing, month-end close, fee schedule administration, financial reporting, and contribution-margin analysis.

This role works under tight deadlines and requires strong attention to detail, sound judgment, and the ability to manage competing priorities while ensuring work is accurate, timely, and completed in accordance with company policies and applicable provincial and federal requirements.

Schedule:

Monday to Friday, 8:00 a.m. to 5:00 p.m., onsite or Hybrid, with overtime as required

Key Responsibilities Shared Business-Unit Support Allocate time effectively between two business units and manage priorities, deadlines, and deliverables for each.

Act as a day-to-day accounting contact for business-unit leaders and operational teams, responding to finance-related questions and providing timely follow-up.

Maintain organized supporting documentation and ensure consistent accounting practices, reporting, and controls across both business units.

Identify accounting, billing, collection, or margin issues and escalate material risks or unresolved items to management.

Accounts Receivable and Invoicing Prepare, review, and complete client invoicing accurately and within established billing timelines.

Process and post cash receipts and assist business units with identifying and managing over payments, underpayments, unapplied cash, and billing discrepancies.

Monitor accounts receivable aging, follow up on delinquent accounts, document collection activity, and escalate concerns as required.

Research client billing inquiries and provide clear explanations and supporting documentation.

Prepare credit and debit memos and process customer refunds accurately and with appropriate approval.

Prepare and distribute billing statements, aging reports, collection updates, and other reports requested by leadership.

Maintain positive working relationships with clients and internal business-unit teams.

Accounts Payable Maintain accurate and timely processing of accounts payable, including vendor and assessor invoices, payment requests, tax documentation, and vendor files.

Review invoices for accuracy, coding, supporting documentation, contractual alignment, and required approval before processing.

Respond to vendor and assessor inquiries regarding invoice or payment status.

Investigate discrepancies in provider, physician, assessor, or vendor billings and work with the appropriate parties to resolve them.

Prepare and support weekly, biweekly, and monthly payment runs in accordance with company policies and approval requirements.

Track outstanding or disputed invoices and escalate unresolved issues to management.

Support vendor setup and maintenance, including banking, tax, and payment information, in accordance with internal controls.

Fee Schedule Administration and Margin Support Maintain and update client, assessor, vendor, and service fee schedules, ensuring approved rates are accurately reflected in applicable systems and records.

Validate billing and payment rates against approved fee schedules, contracts, and exceptions before invoices or payments are finalized.

Assist with contribution-margin reporting by service, client, provider, or business unit, and investigate material variances or unexpected trends.

Prepare pricing, fee, cost-per-case, and margin information to support management review and business decisions.

Maintain documentation of approved fee changes, effective dates, exceptions, and related authorization.

Month-End, Reporting, and General Accounting Support the accurate and timely completion of month-end, quarter-end, and year-end close activities for both business units.

Prepare journal entries, account reconciliations, bank reconciliations, accruals, and supporting schedules accurately and on time.

Review general ledger activity and investigate unusual balances, variances, or coding issues.

Prepare monthly financial and operational reporting packages, including accounts receivable, accounts payable, revenue, invoicing, fee, and margin reporting.

Process intercompany transactions and reconciliations as required.

Complete HST reporting on a monthly or quarterly basis, as required.

Assist with budgeting, forecasting, audit requests, and ad hoc financial analysis as…