Business Operations Coordinator Job Burlington area,Ontario Canada,Administrative/Clerical

L3

Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3

Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3

Harris is the Trusted Disruptor in defense tech. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title:
Business Operations Coordinator (Level

D)

Job Code: 40506

Job Location:

Waterdown, Ontario

Job Schedule:

9/80

About the Role

Performs general administrative support tasks within Operations, Supply Chain and Trade Compliance. Prepares documents, spreadsheets, reports and presentations. Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking. May perform some research or data analysis tasks. Manages correspondence and multiple calendars. Will schedule and coordinate meetings, business travel and other events.

Primary Responsibilities

Anticipate and highlight key points for action for the Head of Wescam Operations, Supply Chain, Trade Compliance and other members of the Leadership Team.

Support cross functional activities with individuals at all levels in a fast-paced environment

Help manage departmental communications to internal and external key stakeholders

Prioritize conflicting needs; handles matters efficiently, proactively, and follows-through on projects to successful completion

Manage travel arrangements and expense reporting

Actively monitor key deadlines and tracking tasks

Coordinate meetings and assist in the coordination, planning and execution of engagement events

Simple budgeting and associated reporting responsibilities, including credit card reconciliation and financial management support

Provide administrative support to the broader senior leadership team as required, including event management and administrative duties

Manage and maintain the complex calendars and schedules of Directors and direct reports, resolve conflicting priorities and arrange changes as required, that may include coordination, verification, and scheduling of meetings

Coordination of Visitor Requests requiring Security & Trade compliance, and manage all associated meeting logistics including room reservations, audiovisual needs, catering etc.

Prepare required reports and presentations to ensure required material / content is ready for primary review prior to scheduled meetings

Assist in the coordination, planning and execution of business critical events such as audits and customer visits

Raising and processing internal purchase requisitions & purchase orders

Reconcile event budgets and invoicing as required

Assist with the production & management of special projects as required

General office administration duties

Occasional travel to Don Mills location will be required

Required Capabilities

Demonstrated ability to achieve high performance goals, ability to work under pressure and meet deadlines in a fast paced environment

Highly resourceful team-player, with the ability to also be extremely effective independently

Proven ability to exercise initiative and judgement whilst maintaining strict confidentiality

A high level of integrity and commitment to ethical behaviour

Strong organization, time management skills and attention to detail

Ability to handle multiple tasks and effectively balance priorities to meet deadlines

Strong communication skills

Exceptional grammatical, oral communication skills and problem solving skills

Excellent interpersonal skills

Ability to input, revise and format documents in Word, Excel, Powerpoint including the use of advanced features

Ability to maintain confidential and sensitive information with diplomacy

Ability to understand the various facets, divisions and groups of L3

Harris on a global, national and local level

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