Executive-Admin

Designation:
Executive

Department:
Admin

Employment Type:

Full Time, Permanent

Role Category:
Admin

Location:

Hyderabad

Reporting:
Assistant General Manager – Bondada Engineering Pvt Ltd

We are looking for a proactive and well-organized Admin Executive with 1–3 years of experience. The candidate will be responsible for managing day-to-day administrative activities, coordinating with internal departments, and ensuring the smooth and efficient functioning of office operations.

• Manage day-to-day administration and facility operations of the corporate office.
• Ensure effective management of housekeeping, security, pantry, maintenance, and workplace services.
• Coordinate preventive and corrective maintenance of office infrastructure, equipment, utilities, and facilities.
• Monitor office requirements, including stationery, consumables, housekeeping materials, and other administrative supplies, and ensure timely availability.
• Coordinate seating arrangements, office shifting, workplace setup, and other infrastructure-related requirements.
• Coordinate with internal teams, vendors, and service providers to ensure smooth and uninterrupted office operations.
• Ensure compliance with company administration policies, SOPs, processes, and workplace standards.
• Maintain proper documentation and records related to administrative and facility activities.

• Prepare daily, weekly, and monthly MIS reports related to Administration and Facilities.
• Maintain accurate databases, trackers, dashboards, and records for administrative activities.
• Track administrative expenses against approved budgets and provide periodic variance and expenditure reports.
• Prepare management reports, presentations, dashboards, and analytical summaries as required.
• Monitor and track pending activities, renewals, contracts, AMCs, insurance, licenses, and other critical dates to ensure timely action.
• Follow up with relevant departments and vendors to ensure closure of pending administrative activities.
• Ensure accuracy, completeness, and timely submission of all MIS reports.
• Provide relevant administrative data and analysis to management for planning, decision-making, and cost control.

• 3–5 years of relevant experience in Administration, Facilities Management, MIS, or Corporate Office Operations.
• Hands-on experience in vendor management, facility management, procurement, MIS reporting, and administrative documentation.
• Experience in a corporate, infrastructure, manufacturing, or service organization is preferred.
• Graduate in any discipline from a recognized institution.
• A postgraduate qualification or relevant certification will be an added advantage.
• Proficiency in MS Excel, PowerPoint, and Word is essential.
• Knowledge of MIS dashboards, reporting tools, and data analysis will be an advantage.

• Strong proficiency in MS Excel and MIS reporting.
• Good analytical, reporting, and data interpretation skills.
• Strong coordination, communication, follow-up, and stakeholder management skills.
• Ability to work independently and manage multiple activities simultaneously.
• Strong organizational and time-management skills.
• Proactive, detail-oriented, and solution-focused approach.
• Ability to meet deadlines and ensure accuracy and timely completion of reports and administrative activities.