Site Administrator

Condominium Site Administrator (Burlington)   First Service Residential is owned by First Service Corporation, a proudly Canadian company and one of Canada's great business success stories.
First Service Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.
Experience exceptional service with a fulfilling career in property management with First Service Residential.
Why choose Us   We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.

Job Responsibilities   The Site Administrator is responsible for assisting administrative activities relating to the condominium or condominium(s). This includes timely and accurate processing of notices, letters and resident/board correspondence. Providing quick and accurate responses to inquiries, records and information as required. Integrity and strong attention to detail are crucial for this role.

Essential Duties & Responsibilities     Prepare notices, letters and correspondences as needed
Obtain mail and distribute it accordingly
Obtain security reports and review for further investigation
Book party rooms and collect money as per policy
Book elevators for deliveries and move-in/move-outs
Attend to resident inquiries and follow up in timely manner
Provide Status Certificates Request forms to owners
Respond to emergency situations in timely manner
Keep track of insurance certificate requests
Maintain insurance records books for both vendors and unit owners
Set up meetings for Board Approval process.
Education & Experience     Minimum of a High School Diploma.
Exceptional time management, organization skills and problem-solving skills
Excellent interpersonal, phone and customer service skills
Ability to establish strong relationships with owners, vendors, coworkers etc.
Proficient English speaking and writing skills
Excellent computer skills
Proactive problem and solutions recognition
Strong detail orientation
Travel   Occasional travel to head office is required.
Compensation   Compensation for this role is $43,000 to 45,000 + benefits
Disclaimer   The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
First Service Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
First Service Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.
Our hiring process may use AI screening for keywords and minimum qualifications. Talent Acquisition Specialists review all results.
In accordance with Ontario's Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.
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