HR Administrative Assistant

CIMCO Head Office
1551 Corporate Dr
Burlington, ON , CAN

Under the direction of the HR Manager, the HR Administrative Assistant provides vital support across a wide range of HR functions. This role is responsible for maintaining accurate employee records, assisting with the administration of the HRIS system, and supporting various HR projects and initiatives. By efficiently managing organizational tasks and coordinating HR programs, the HR Administrative Assistant ensures the department runs smoothly, fosters a positive workplace environment, and enables the HR team to focus on strategic priorities that contribute to a well‑organized and employee‑friendly workplace.

• Ensure all new employee documentation is completed accurately and submitted on time.
• Manage employee recordkeeping and compliance documentation, including work permits and electronic filing.
• Process and manage HR form requests (e.g., ESC forms, employment letters, etc).
• Monitor and triage the department email inbox, respond to employee inquiries, and prepare employment‑related correspondence.
• Provide general administrative support to the HR department, including creating job aids and organizing materials.
• Identify opportunities to streamline workflows or automate processes to improve efficiency and service delivery.
• Prepare and distribute complex HR reports on a regular basis.
• Maintain and update departmental trackers related to recruitment, onboarding, benefits, and compliance.
• Coordinate employee engagement initiatives such as the Cool Rewards program.
• Perform other duties as assigned to support HR operations.

• Degree or diploma in Human Resources Management
• Previous experience working in an administrative capacity
• Proficiency in all MS Office products (Word, Excel, PowerPoint, Forms, Visio, etc)
• Exceptional verbal and written communication skills, with strong attention to professional email etiquette.
• Strong attention to detail and confidentiality, with proven critical thinking and problem‑solving abilities.
• Demonstrate a high level of initiative and ability to work under minimal supervision or direction.
• Ability to work effectively within a team environment, demonstrating flexibility, collaboration and adaptability.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

CIMCO specializes in the engineering, design, manufacture, installation and service of complex thermal building solutions for industrial, process cooling and recreational refrigeration and mechanical systems. For more than 100 years, CIMCO’s leadership and unparalleled research, development and manufacturing programs has put us at the forefront of industry advancements and technological breakthroughs. Our professional engineers, technicians and designers apply innovative state‑of‑the‑art equipment and refrigerants to develop systems that meet even the most complex thermal challenges.

We offer our employees excellent compensation, medical and dental benefit programs, retirement savings options, career development opportunities, mentoring and continuing education.

CIMCO is committed to creating an inclusive environment where people from all backgrounds can thrive. Together, we embrace diversity of thought, experience, and perspective, as we combine our unique skills and capabilities to drive successful outcomes for all stakeholders. As an equal opportunity employer, CIMCO provides accessibility accommodations during the recruitment process. Should you require any accommodation please let us know, and we will work with you to meet your needs.