Global Administration Assistant​/Office and Facilities Coordinator

Global Administration Assistant / Office and Facilities Coordinator page is loaded## Global Administration Assistant / Office and Facilities Coordinator locations:
US MA Burlington time type:
Full time posted on:
Posted 5 Days Agojob requisition :
JR104407
** About Perceptive
** Our mission is to shape the future of clinical research. With decades of experience and the brightest minds in the industry, we help the global biopharmaceutical industry bring new, advanced medical treatments to market, faster.

We seek to change the world, and with the support of our teams across the globe, we flourish together. At Perceptive, we are one team. We learn, grow and win together.
** Apart from job satisfaction, we can offer you:
**** HEALTH:**   - Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
** YOURSELF**:  - Paid time off policy including holidays and sick time  - Internal growth and development programs & trainings
** WEALTH:
** 401(k) program, life & accident insurance and disability insurance
** About the role
** As Global Administrator and Office Coordinator (Imaging) , you are responsible for providing professional, effective, proactive and timely administrative support to a Business Unit’s Site Leadership team.  In this role, you will also provide comprehensive administrative, and facilities support to a local office, ensuring efficient operations, adherence to company policies, and a safe, effective, and employee-friendly working environment.
** Key Responsibilities
**** Site Administrative Support
*** Manages opening and distribution of office mail.
* Books global travel and accommodation for local site leadership where required, including multi-stop travel management over different time zones.
* Processes expenses and associated administration for local site leadership where required.
* Organizes and schedules meeting room bookings.
* Provides meeting support (minute-taking, action item follow-up) for leadership teams where required.
* Supports local event organization, catering, and logistics for the local site and wider business.
* Coordinates catering for internal/external meetings.
* Supports induction programs and onboarding activities for onsite new joiners.
* Orders basic stationery and office supplies.
* Support HR with onboarding and social committee tasks.
** Facilities Coordination
*** Oversees workspace safety and operations, ensuring compliance with brand and health & safety standards.
* Manages access control, vendor coordination and maintenance requests.
* Handles facility issues, supports audits, conducts H&S inductions, manages security systems, and serves as the Health & Safety representative.
* Responsible for fire safety, emergency response, HSE training, and maintaining records for safety, health, and ESG commitments.
** Global Administration Support
*** Actively manages and supports the Perceptive Global Admin and Travel inbox by responding to emails and assisting global travel requests.
* Ensures effective utilization of Perceptive resources to ensure correct adherence to policy.
* Collaborates with other global administration team members to support global activities.
* Manages centralized credit card expense claims, processing delegated expenses per policy.
** Other
* ** Carries out any other reasonable duties as requested.
** Functional Competencies (Technical knowledge/Skills)
*** Excellent interpersonal, verbal, and written communication skills.
* Proven experience in all Microsoft Office packages.
* Demonstrates strong knowledge of facilities management functions preferred.
* Highly organized with the ability to prioritize workload and manage multiple conflicting deadlines with attention to detail and within agreed timelines.
* A flexible attitude with respect to work assignments and new learning.
* Ability to work methodically in a fast-paced, time-sensitive environment.
* Demonstrable ability to apply critical thinking and implement process improvements.
* Ability to operate collaboratively within a global team environment.
* Demonstrates a positive attitude with a solution-oriented approach.
* Demonstrates initiative…