Merchandising Executive Assistant & Projects Lead

The Breakdown:

The Merchandising Executive Assist antis a key role responsible for providing seamless support to theCMeOand the Merchandising leadership team. This position combines high-level administrative support with project management responsibilities, ensuring the smooth execution and operation of daily activities, key initiatives, and strategic projects across themerchandisingfunctionas well as the Go to Market leadership team. If you are organized, proactive, and experienced in handling complex calendars, managing project timelines, coordinating with cross-functional teams, and supporting theCMeOin achieving strategic objectives, this may be the role for you!

Key Responsibilities:

1.CMeOSupport and Administrative Management(~30%)

• Calendar & Meeting Coordination:
  
  Manage theCMeO’scalendar, scheduling high-priority meetings, coordinating with internal and external stakeholders, and optimizing time management.
• Meeting Preparation & Minutes:
  
  Prepare agendas, take comprehensive minutes, track action items, and ensure follow-up forCMeO-led meetings.
• Travel & Expenses:
  
  Coordinate domestic and international travel, manage itineraries, and ensure efficient travel logistics. Process expenses accurately andin a timely manner.
• Budget Management:
  
  Ensure merchandising’sexpenses aremaintainedwithin budget andsubmit quarterly variance reports.
• Communication:
  
  Act as a point of contact on behalf of theCMeO, drafting communications and managing incoming correspondence with professionalism and discretion.

2. Project Management for KeyCMeOInitiatives(~45%)

• Project Coordination:
  
  Support theCMeO in managing and tracking the progress of strategic projects.
• Timeline Management:
  
  Develop and monitor project timelines,identify milestones, and ensure deadlines are met.
• Cross-functional Collaboration:
  
  Liaise with internal stakeholders across teams to gather updates, track progress, and resolve issues impacting project success.
• Status Reporting:
  
  Provide regular updates to theCMeO on project progress, risks, and dependencies, supporting informed decision-making.

3.Merchandising and GTMLeadership Team Support(~25%)

• Meeting Coordination & Documentation:
  
  Organize and manage leadership team meetings (global andglobal+regional), take minutes, and ensure timely follow-up on key actions.
• Special Projects:
  
  Assist in the execution of cross-functional projects, as requested by the leadership team, acting as a reliable point of support and coordination.

Qualifications:

• Experience:
  
  5+ years in executive support, project coordination, or a similar role, within merchandising or a dynamic, global environment.

Competencies:

• Proactive Problem Solver:
  
  Ability toanticipateneeds,identify challenges, and develop solutions independently.
• Adaptable:
  
  Comfortable with ambiguity and able to adjust to changing priorities in a fast-paced environment.
• Confidentiality:
  
  Strong commitment to maintaining confidentiality and handling sensitive information with discretion.
• Collaborative Team Player:
  
  Works effectively across departments and builds strong relationships with stakeholders at all levels.

This role is ideal for an organized and detail-oriented team player looking to play a pivotal role within a high-performing globalmerchandisingteam, while being the critical right hand to theCMeO. Given the vast exposure of this role, it is a great jumping offpoint into one of the manygo-to-market functions, including merchandising, commercial,marketing and product.

Additional Position Details:

• This position is in a typical, stationary office setting. Over 80% of the day will be spent seated (and/or at a stand-up desk).
• This is an on-site role, based in Burlington, VT. Expectations for time on-site are aligned with the company’s Stance on Remote Roles. We will offer relocation assistance to move to…