Benefits Manager

Benefits Manager

South Burlington School District Human Resources - South Burlington, Vermont (Open in Google Maps)

Job : 4715156

Final date to receive applications: Posted until filled

Re-Posted: Jan 28, 2025 12:00 AM (UTC)

Starting Date: Immediately

Job Title: Benefits Manager

Location: Human Resources

Job Group: Non-Union, Support Staff

Pay Level: Exempt, Pay Grade 35

Reports to: Senior Director of Human Resources

Summary: Responsible for the daily oversight of assigned employee health and welfare benefit programs and special projects. Meets with employees to resolve concerns and provide accurate information. Maintains District files in concert with local, state, and federal requirements. Assists Senior Director of Human Resources by performing assigned administrative duties and special projects.

• Manages the health and welfare programs for the District
• Designs and implements an open enrollment program
• Provides accurate information and enrollment forms to all eligible employees for the District’s insurance benefit plans (health, dental, life, LTD/ADD, Section 125, and Health Savings Accounts such as FSA, HRA, HSA)
• Participates in new employee onboarding activities and maintains the employee website and portal information for health and welfare programs
• Develops educational material and assists employees with questions regarding benefit coverage and claims
• Evaluates district benefits strategy annually; evaluates markets for related insurances, retirement plan services, and ancillary benefits, and makes recommendations to the HRD
• Coordinates with the Business Manager and HRD to formulate and implement a regular schedule for bidding (RFP) on health and welfare related contracts
• Develops health and welfare data for administration and maintains accurate, up-to-date files of all benefit-related information
• Ensures Summary Plan Descriptions (SPDs) are current and made available to employees; maintains files and records of requests and modifications made
• Collaborates with the Payroll Office in the administration of the employee benefit programs:
  • Provides completed benefit enrollment forms in a timely manner for payroll processing
  • Assists in the preparation of required reports and data collection related to health insurance plans
  • Provides termination information to payroll for third-party COBRA notifications
• Works with employees, representatives of government and other agencies to provide relevant information and/or obtain information
• Assists with monitoring benefit plan administration, including auditing benefit census after open enrollments
• Manages the District processing of ADA employment accommodation requests:
  • Maintains procedures, forms, and educational tools on ADA; provides training as necessary
  • Responds to requests for employee workplace accommodations and guides the interactive process with administrators and supervisors to identify reasonable accommodations whenever possible
  • Maintains files and records of requests and modifications made
  • Tracks data on ADA requests, modifications, and accommodation denials; ensures accurate and timely communication with employees as required
• Oversees the District Workers’ Compensation program:
  • Serves as the District’s contact with the Workers’ Compensation third party processor and insurance carrier
  • Coordinates claims work with Workers’ Compensation insurance carriers to manage claims
  • Provides reports and related information to state and required agencies regarding claims
  • Ensures annual postings and OSHA reporting are completed and filed
  • Provides accurate information to employees and training to administrators/supervisors about district leave benefits, protocols, and Workers’ Compensation benefits
  • Prepares and processes "First Report of Injury" claims; follows up and monitors concerns as necessary
  • Coordinates flow of information concerning WC leaves with building administration, school nurses, and the Payroll/Benefits Coordinator
  • Facilitates a return-to-work process for employees and/or coordinates end of work plan
• Oversees the District employee leave programs:
  • Maintains employee leave records, reports, and related files…