Executive Assistant Development

Reports to:

Vice President & Chief Development Officer

Expected Salary Range: $65,000 - 75,000, plus, the UVM Foundation's progressive benefits package, which includes: a comprehensive health plan; dental, vision, and life insurance; a robust paid time off package; a 403(b) plan with immediate vesting and contributions; and tuition remission.

EFFECTIVE DATE: November 1, 2026, or a negotiated date agreed upon by both parties

FTE: Full-Time

JOB-TYPE/

HOURS:

On-site. This position also has essential functions that will require occasional work outside of standard business days and hours.

The Executive Assistant provides executive-level administrative support to the Vice President & Chief Development Officer (VP & CDO) to ensure key development priorities and initiatives run successfully and are based on data-informed fundraising strategies. This staff member helps organize and manage both external and behind-the-scenes activities that lead to fundraising success
-from preparing materials and coordinating meetings (often working directly with prospects and donors), to tracking engagement with donors and producing data-driven reports. This work includes supporting Foundation Development Team AVPs - including anticipating the needs of their work - as they engage philanthropic partners and achieve fundraising results that benefit the University of Vermont.

• Manage calendar; coordinate travel logistics; coordinate and manage meeting preparation tasks for all VP & CDO engagements;
• Draft, review, and edit correspondence, and other cultivation, solicitation and stewardship documentation;
• Serve as liaison to the Foundation President & CEO and University President’s support staff for major and principal gift cultivation, solicitation, and stewardship;
• Coordinate VP & CDO’s participation in travel and strategy meetings with the Foundation CEO and University President;
• Utilize the Customer Relationship Management database (CRM) to support VP & CDO fundraising activity. This includes: generating reports; entering and updating proposals; and entering contact reports.
• Leverage CRM to provide critical information to the VP & CDO, to ensure the Development Team’s business plan is based on data-informed fundraising strategies. This could include: portfolio analysis, donor engagement tracking, pipeline movement, and stewardship compliance.
• Build and maintain relationships with key staff across the Foundation, University, and Medical Center to support smooth and effective executive operations;
• Support VP & CDO’s role as liaison with the Foundation Development Committee and assist Development Team in their work to recommend and recruit new Foundation Board & Foundation Leadership Council (FLC) members.

• Manage administrative functions of the major and principal gifts program.
• Prepare major and principal giving reports for the Development Team.
• Support AVP of Donor Relations and Stewardship and team on event logistics and individualized stewardship plans for principal gift donors.
• Support Development Team’s work to schedule UVM President’s travel and logistics, including preparation and submission of travel itineraries and briefings.
• Serve as liaison to campus leadership support staff to ensure appropriate involvement of University leaders - including the President, Provost, Deans, Trustees, Directors, and faculty - in major and principal gift fundraising.
• Support Development Team’s work with Foundation Board and FLC members to cultivate, solicit, and steward major and principal gift prospects and donors.
• Support strategic development projects and initiatives, including campaign planning and…