Accounting​/Payroll Clerk

Job Summary

Reporting to the Accountant, this position is accountable for performing a variety of accounting and administrative duties to support the organization, including payroll, accounts payable, accounts receivable and the rent review processes. All responsibilities will be conducted in a manner that is consistent with the philosophy of Nikkei Seniors Health Care and Housing Society.

• Assist the Accountant in various areas of accounting, such as accounts receivable/payables, reconciliations of various accounts, and maintaining records of the work completed.
• Process, verify, reconcile bills and employee expense reports, and prepare accounts payable cheque run.
• Process bi-weekly payroll including verify employee timesheets, calculate statutory holiday pay, calculate and track sick pay for casual employees, manage authorized leave requests and enter payouts in payroll system.
• Process bi-weekly payroll remittance payments. Reconcile payroll deductions, verify payroll information. Prepare T4s and records of employment.
• Update payroll reports after bi-weekly payroll runs.
• Set up new employees in payroll system. Process approved employee rate changes and employee information and follow-up on employee termination documentation.
• Maintain historical records of all bills, receipts and pay stubs by managing electronic and paper systems.
• Prepare weekly bank deposit.
• Handle supplier and employee enquires with Accountant’s guidance.
• Distribute and mail out payment cheques.
• Support accounting processes by participating in usual and project reporting as required.
• Perform administrative support duties such as answering telephone, weekly/annual filing, documenting information and responding to routine queries.
• Perform other related duties as assigned.

• Assist Resident Services Manager in rent review processes by gathering initial financial information, following-up on resident charges and documents, creating and maintaining excel calculation formulas for all residents, assist with distribution of rent notifications and gathering resident signatures on rent subsidy forms.
• Update monthly rent roll including rent, hospitality, lunch, parking, laundry, extra cleaning, helping hands charges.
• Check and review the information of a new resident’s income and calculate the rent.
• Set up new resident information in accounting system.
• Input recent resident information on the BC Housing site to register new resident.
• Set up monthly rent payment in the Electronic Fund Transfer (EFT) system.
• Perform administrative support duties such as answering telephone, filing, documenting resident and family information, checking lists and responding to routine queries.
• Perform other related duties as assigned.

• Demonstrated customer service skills in an administrative healthcare/hospitality environment.
• Demonstrated ability to effectively provide quality services for staff, residents, family, public and stakeholders.
• Ability to build and maintain effective relationships with staff, residents, family and external contacts through interpersonal and communication skills (oral and written).
• Demonstrated skills as team player using clear and professional language.
• Ability to fully participate in departmental activities including on teams.
• Ability to multi-task, handle variety of demands and manage workload priorities in a calm, professional manner.
• Ability to handle confidential matters and information.

• Work collaboratively with all staff, residents, families, and external contacts.
• Participate and support departmental and organizational activities.

• Follow employee health and safety programs in compliance with WorkSafeBC regulations.
• Comply with equipment programs to ensure equipment is in working order, make recommendations for improvements on equipment.
• Comply and participate in departmental and annual audit programs to include all aspects of accounting, payroll and rent processes.
• Participate fully in education/training sessions for staff.
• Monitor equipment functioning and report malfunctions, maintenance and repair requirements to Manager.
• Complete and maintain…