Payroll Administrator

The Payroll Administrator - Canada is responsible for the accurate, timely, and compliant processing of assigned Canadian payrolls and related payroll activities.
This is a hands-on payroll position responsible for payroll processing, employee changes, earnings and deductions, union payroll requirements, reconciliations, reporting, year-end activities, and employee payroll inquiries.
The Payroll Administrator works closely with the Lead Payroll Administrator, Payroll Director, Human Resources, Accounting, Operations, and other business partners to ensure payroll information is accurate, properly documented, and processed according to established deadlines and Canadian payroll requirements.
Payroll Processing   Process assigned Canadian payrolls accurately and on schedule, including weekly and biweekly payroll cycles.
Review employee time, earnings, deductions, taxes, benefits, vacation, statutory pay, and other payroll-related transactions.
Process new hires, terminations, employee changes, retroactive adjustments, bonuses, allowances, and other payroll transactions.
Review payroll registers and exception reports for accuracy prior to payroll completion.
Identify discrepancies and research payroll issues prior to escalation.
Process off-cycle and supplemental payroll transactions as required.
Maintain accurate payroll records and supporting documentation.
Ensure payroll deadlines and established payroll calendars are consistently met.
Payroll Compliance   Process payroll in accordance with applicable Canadian federal and provincial payroll requirements.
Maintain working knowledge of Canada Revenue Agency requirements, statutory deductions, taxable benefits, provincial employment standards, vacation requirements, and statutory holiday requirements.
Ensure required payroll documentation and approvals are maintained.
Assist with government inquiries, audits, and payroll-related information requests as needed.
Escalate potential compliance issues to the Lead Payroll Administrator or Payroll Director.
Union Payroll Administration   Process payroll for union employees in accordance with applicable collective bargaining requirements.
Maintain working knowledge of assigned union wage rates, deductions, fringes, and employer contributions.
Apply approved union rate and fringe changes based on established effective dates.
Validate union payroll calculations for accuracy.
Assist with maintaining the Canada Union Master File.
Reconcile union deductions, contributions, and related payroll information assigned.
Maintain supporting documentation for union payroll transactions.
Identify discrepancies and elevate complex union payroll issues when appropriate.
Payroll Reconciliations & Controls   Perform payroll reconciliations before and after payroll processing.
Review unusual transactions, payroll exceptions, and variances.
Verify payroll changes against approved supporting documentation.
Assist with reconciliation of payroll liabilities, deductions, benefits, and other payroll balances.
Follow established payroll controls and procedures.
Identify recurring errors or process issues and communicate them to the Lead Payroll Administrator.
Maintain organized payroll records to support internal and external audits.
Employee Support   Respond to employee payroll inquiries professionally and timely.
Research questions related to earnings, deductions, taxes, vacation, direct deposits, and other payroll matters.
Explain payroll calculations and adjustments clearly to employees.
Escalate complex or sensitive payroll matters when appropriate.
Maintain confidentiality of employee and payroll information.
Year-End Processing & Reporting   Participate in Canadian payroll year-end activities.
Assist with reconciliation and preparation of T4s, T4

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