Facilities Coordinator

The Opportunity (1-Year Contract role): We’re looking for an experienced and proactive Facilities Coordinator to support the smooth operation of our office environment. This 1-year contract role involves overseeing front desk staff, coordinating facility maintenance and safety procedures, managing office assets and access, and serving as a key liaison with building management.

The ideal candidate brings strong organizational skills, a service-oriented mindset, and the ability to juggle multiple priorities in a dynamic setting.

• We value and are committed to upholding a culture of inclusion and belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

• Oversee, coach and provide support to front desk receptionists;
• Help design and implement office policies and procedures for proactive and scheduled maintenance of all areas and equipment;
• Attend joint health and safety committee meetings to assist in identifying, initiating and coordinating corrective actions required to maintain office HSE.
• Manage and distribute ad-hoc requests for assistance from the business and other team members;
• Liaison with the building owner to communicate day to day issues that arise, e.g. elevators down, fire drill etc;
• Oversee, manage and delegate security access system and office asset such as: workstations, offices, staff lockers, parking of company and employee vehicles;
• Assist the facilities manager in monitoring and managing costs to meet budget and act as facilities manager in their absence;
• Work with the facilities team to maintain a tidy, safe and functional working environment;
• Ensure the maintenance of kitchen/lunchroom cleaning stock;
• Management and maintenance of all company fire extinguishers and first aid kits
• Keep floor plans updated for the ON/OFF boarding employees and vacancies.

• Min 5 years’ experience in similar role;
• Intermediate to advanced knowledge of MS Word, Excel and Outlook;
• Experience with document formatting & production;
• Experience working with a large organization desirable;
• Excellent customer service skills;
• Strong communication and relationship-building skills;
• A demonstrated commitment to providing quality service and work;
• Strong organizational and time management skills with the ability to juggle multiple priorities;
• A proactive and enthusiastic team player;
• A self-starter who can work independently;
• Adherence to the requirements of WSP systems as set out in the company policies, manuals, procedures and guidelines;
• Ensure duties are performed in a professional and timely manner;
• Demonstrate adherence to confidentiality requirements and maintain a high level of ethical behaviour.

• Organized and proactive.
• Approachable, dependable.
• Works well under pressure and juggling multiple priorities.
• Lives the company vision and values.
• Presents professional image.
• Manages self under pressure.
• Adopts 'Best for WSP' approach in day-to-day activities.

Salary range (in British Columbia): $53,100 to $73,000

WSP is committed to the principles of employment equity. WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.