Administrative Coordinator

Reporting to the CEO, the Administrative Coordinator will be responsible for the management of the day-to-day administrative services of the office as well as assisting members of the senior leadership team. This includes maintaining office services by organizing and coordinating operations and procedures; coordinating and communicating office activities; providing administrative support to key personnel; sales and marketing support, event management, oversee vendor services and supplies management.

The successful candidate will be a resourceful self-starter that proactively takes action to ensure the needs of the leadership team and the office are met.

• Liaise with executive to handle requests and queries from senior managers, company wide
• Provide various departments with administrative support, assist with special projects as assigned.

• Arrange logistics for internal/external meetings and special events
• Help plan, manage and execute trade shows.
• Work with marketing teams on execution of marketing materials design and ordering.
• Launch new products (listings, sell sheets, events).
• On-going email marketing newsletters.
• Maintain and update databases and tracking systems.
• Actively leads and manages the planning of all social media.
• Execute social media influencer programs.
• All other duties of similar scope and complexity as required.
• Work with sales and marketing agencies.

• Manages inbound/outbound mail, courier services and other correspondence.
• Ensure adequate inventory of office supplies and stationery, office furniture, kitchen sundries, special event materials
• General housekeeping – ensures office space is orderly, organized and running smoothly
• Provide various departments with administrative support, assist with special projects as assigned.
• Liaise with the appropriate departments to assist with onboarding and offboarding employee activities, such as issuing and collecting pass cards, providing first day tours, & assisting with delivery and collection of IT equipment.
• Maintains communication with local office staff regarding building updates.
• Proactively maintains common spaces tidy, organized and clean (boardrooms, kitchen, mailroom, reception area and storage)
• Drives all local office-related projects including project planning, execution, and stakeholder communication
• Under the direction of the Health and Safety Manager, leads Health and Safety initiatives for the office.
• Anticipates and prepares to provide high-quality hospitality service for VIP customers and visiting Executives
• Document and improve administrative processes.
• Liaise with executive to handle requests and queries from senior managers, company wide

• Secondary Education is required and a Post-Secondary Diploma in Business Administration, Hospitality, or relevant discipline, would be an asset
• 1 to 3 years of providing direct administrative support in an office setting would be an asset
• Manage documentation with attention to detail and to act with discretion when handling confidential and sensitive information
• Highly organized, self-starter, proactive, fiscally responsible, and reliable
• Has a curious, growth-mindset that is focused on continuous improvement and creative problem solving.
• Exemplary communication and interpersonal skills are essential, able to establish peer relationships and communicate effectively with all levels of the organization, external team members and stakeholders
• Ability to manage multiple competing priorities and frequent deadlines with a high degree of accuracy and attention to detail
• Proven ability to effectively use Microsoft Office Applications is required.
• Job Type: Full-time
• Expected hours: 40 per week
• Schedule:
  
  Monday to Friday
• Medical Plan (Extended Health Care including Dental)
• SOCIAL RESPONSIBILITY: LEAF prioritizes ethical practices, sustainable innovation, and compliance in the rapidly growing cannabis market.