Office Administrator

We are seeking a detail-oriented Office Administrator to support their administrative and accounting functions. This role will help keep day-to-day office operations - especially AP, file management, and data coordination- running smoothly while the company continues its marine-industry projects.

Key Responsibilities

• Handle Accounts Payable (AP): invoice processing, coding, reconciliation, payment tracking
• Maintain and organize company documentation, project files, and records
• Manage data entry, spreadsheets, and reporting using Microsoft Excel
• Provide general administrative support, scheduling, filing, email/phone correspondence, and internal coordination
• Assist with basic financial/admin tasks as needed, such as tracking project expenses or liaising with vendors
• Collaborate with engineering/project staff to support project-related admin tasks

Required Skills & Qualifications

• Experience in assisting with AP (Accounts Payable) in an office or small-business environment
• Comfort and proficiency using SharePoint (or similar document-management system) to organize and manage files
• Intermediate-to-advanced skills in Excel (data entry, spreadsheet organization, basic reporting)
• Strong organizational skills, attention to detail, and ability to work independently
• Clear communication skills.

Preferred / Nice-to-Have

• Familiarity with accounting software such as Sage (or willingness to learn)

Contract Details

• Part-time: 3 days per week
• Duration: 3 months, with potential to convert to a full-time, permanent role depending on workload in the new year