Administrative Supervisor - Public Health Job Burnaby area,BC Canada,Administrative/Clerical

Salary

The salary range for this position is CAD $33.71 - $35.58 / hour

Job Summary

We are currently looking to fill a Relief Full-Time opportunity for a Administrative Supervisor to support Population & Public Health in Burnaby, B.C. This position is available until May 2026 or until return of incumbent.

Burnaby - One of the highest parkland-to-resident ratios in all of North America, Burnaby is a rapidly growing metropolitan area at the geographic centre of Metro Vancouver with different municipalities at all of its borders. The city is recognized as one of the Lower Mainland’s most attractive suburbs and is known for its schools, lakes, and mountains. It has one of the highest parkland-to-resident ratios in all of North America, and is home to a wide variety of arts and culture.

There is always something new to experience.

Benefits

Comprehensive, 100% Employer-Paid Benefits:
Enjoy peace of mind with full coverage.
Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
Benefit Portability:
Seamlessly transfer your benefits from another HEABC employer.
Immediate Pension Enrollment:
Secure your future with a defined municipal pension plan from day one.
Maternity Top-Up:
Receive an 87% top‑up during maternity leave.
Trans Link Pass Subsidy:
Save on commuting costs with a 50% subsidy on Trans Link passes
Additional employee discounts and perks available

* Eligibility based on employment status#LI-DNI
Detailed Overview

Reporting to the Manager, Clinical Operations, the Administrative Supervisor oversees the daily operation of an office(s) and the delivery of administrative support services. Provides overall office management by performing a variety of functions including: provides financial support by assisting with the preparation and planning of budgets, and monitoring of revenue and expenditures for a designated area; processes and/or tracks contracts; provides input into the development and evaluation of programs, policies, procedures and standards;

supervises administrative support; determines work priorities; conducts performance evaluations; and supports recruitment and selection, attendance management, discipline and training. Liaises with a variety of internal and external individuals, departments and organizations.

Responsibilities

Assists the Manager with budget planning by performing duties such as preparing financial summaries and reports. Assists with the development of short and long‑term plans for capital needs by collating and prioritizing requests for space, furniture, and/or equipment. Monitors expenditures for designated area by comparing actual and budgeted expenditures, identifies and analyzes variances and anomalies, and follows up on variances.

Oversees the daily operation of an office(s) and the delivery of administrative support services. Supervises designated staff by performing duties such as coordinating and monitoring work assignments and workflow for a variety of functions to meet departmental needs, determining work priorities and allocating work accordingly; monitors performance, provides feedback, and conducts performance evaluations; determines training requirements and orientates new staff.

Performs payroll functions as required such as maintaining timekeeping and attendance records, reviewing timesheets for accuracy, entering data into computerized payroll systems, verifying input data and investigating and responding to employee inquiries related to payroll.

Maintains administrative and/or program staff work schedules as required including scheduling and monitoring leaves for administrative staff, coordinating vacation schedules, pre‑approving and tracking extended leave requests, and monitoring leave entitlements. Resolves staffing problems as required, including calling in administrative and/or program staff to ensure appropriate staffing levels. Gathers, compiles and/or prepares reports on administrative and/or program staffing information for the Manager;

follows up on attendance management issues with the Manager.

Supports the recruitment and selection of administrative staff by performing duties such as reviewing…


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