Administrative Officer, Regional Director General

Job Summary The Administrative Officer

• Provides professional executive and administrative support to the RDG and Management Team. Serves as a resource person and intermediary for senior managers, other managers, and employees of the region/branch.
• Plans and coordinates various administrative requirements, performs administrative activities in accordance with policies and practices and procedures.
• Composes administrative memos and correspondence; researches and collates information to create/prepare/produce administrative documents, reports, tables, spreadsheets, and presentations; tracks/logs information and/or data. Assists the DG with sending out regional messages as requested and provides a quality control and review function to ensure accuracy for outgoing correspondence
• Coordinates requirements, logistics and preparation of documents, materials, and forms related to travels, visits, meetings, interviews, conferences, and other events. Controls/organises the DG’s appointments by scheduling/rescheduling meetings according to priorities, compiling any background information required or that would be beneficial. Collects necessary documents, supplies, etc. for the DG as needed. In collaboration with Management Services, perform the coordination duties for high level internal and external visits
• Acts as the main point of contact for administrative requests for managers and a resource person providing administrative advice on policies, procedures, and best practices.
• In collaboration with Management Services, establish work methods and administrative procedures for the Region.

• University certificate or College diploma and two (2) years of experience*, or
• High school diploma and four (4) years of experience*.

The educational program must be from an accredited learning institution recognized in Canada. If you completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense through a recognised credential assessment service.

• Experience in providing executive support to high-level managers and officials.
• Experience in providing administrative support.
• Experience planning and coordinating multiple interrelated administrative activities.
• Experience dealing with managers and employees at all levels.
• Experience providing client services.

• Professionalism
• Client Service
• Organisational/ Multi-tasking
• Rigour
• Communication
• Teamwork

• Have a valid Canadian driver’s licence

• British Columbia Region:
  English Essential
• Québec Region:
  Bilingual Imperative (CBC/CBC)

Second language evaluations will be offered to candidates. For more information on language requirements: (external link  ).

Gaps have been identified among Indigenous peoples, persons with disabilities, racialised groups and women for these positions. You are invited to voluntarily self-declare if you belong to any of these groups in your cover letter as it may be considered in the selection process.

• Burnaby, British Columbia
• Montreal, Quebec

While we continue to explore opportunities for flexible work arrangements, most roles in our organisation require an in-office presence. However, alternative options may be available for certain positions, depending on their specific requirements.

If you need accommodations during the recruitment process, please mention it to the HR representative.

• Salary Grade Breakdown

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offence. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

as we will be reviewing and screening applications on a rolling basis until all available positions are filled. Federal Workforce Adjusted (WFA) employees are encouraged to apply…