Administrative Assistant

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Company: Lookout Housing and Health Society

Full Time - Permanent

We provide housing and a range of support services to adults with low or no income who have few, if any, housing or support options. Because the people we serve have challenges meeting basic needs and goals, we place minimal barriers between them and our services. For more information about Lookout, please visit

$25.73 per hour

Reporting to the Manager of Administration, the Administrative Assistant – reception focus, provides first point of contact to the general public and offers senior level administrative support to Directors and Managers. This position screens and prioritizes incoming calls and requests, manages appointments, organizes and monitors complaint mechanisms and incidents, arranges meetings and composes correspondence and assists in maintaining file and office systems as well as a clean and efficient work space.

Salary will be negotiated depending on experience and qualifications and includes a benefits and pension plan. The schedule for this position is Monday through Friday with a 40 hour work week. This position is exempt from the Union.

• Post-secondary education equivalent to two years of study
• Two (2) years of recent related experience
• One (1) year of experience working in a non-profit environment or an equivalent combination of education, training and experience
• Demonstrated ability to type 60 w.p.m.
• Valid OFA 1 First Aid Training Certificate is an asset
• Must pass a satisfactory Criminal Record Check

Respirator Fit Test Requirement

This position requires successful completion of respirator fit testing, as Lookout is COR (Certificate of Recognition) certified and must comply with WorkSafeBC health and safety requirements. To ensure a proper respirator seal during fit testing and use, employees are required to be clean-shaven where the respirator seals against the face.

• Demonstrated communication skills both verbal and written
• Ability to manage high workload with multiple priorities
• Ability to work during significant level of interruptions
• Excellent planning and organizational skills
• Proven ability to write correspondence on a variety of topics
• Demonstrated ability to research and analyze; investigate and resolve issues and recommend solutions
• Statistical and purchasing knowledge is beneficial
• Demonstrated ability to operate related equipment including advanced proficiency with personal computers including database management, spreadsheet development and Microsoft programs
• Employees are expected to remain alert and attentive during working hours. Sleeping during shifts is not permitted
• Responsible for complying with and contributing to all aspects of health and safety program

Applications will be accepted until August 11, 2026 at 5:00 pm

Lookout Housing and Health Society is committed to empowering people from different races, gender, age, religion, identities and unique experiences. We welcome everyone from diverse backgrounds and encourage them to apply in order to foster an inclusive environment.