Receptionist, Administrative​/Clerical

We are looking for a Receptionist to support day-to-day front desk and workplace services for a busy office in Burnaby, British Columbia. This is a Contract position suited to someone who is organized, approachable, and comfortable coordinating visitor arrivals, meeting room needs, and administrative tasks in a high-traffic environment. The successful candidate will help create a welcoming and well-organized experience for employees, guests, and service providers while keeping office operations running smoothly.

Responsibilities:

• Welcome employees, guests, and vendors at the front desk and ensure each visitor is directed to the appropriate contact promptly.

• Serve as a central point of contact for workplace requests by monitoring shared communications and relaying inquiries to the site team as needed.

• Coordinate visitor and contractor access, including arranging escorts, supporting access card distribution, and communicating site procedures.

• Oversee incoming and outgoing mail, courier items, and deliveries, ensuring materials are sorted and distributed accurately.

• Arrange meeting spaces for daily use by scheduling rooms, organizing room layouts, coordinating catering, and resetting spaces after meetings.

• Keep refreshment and common areas stocked, orderly, and presentable, including light kitchen support such as managing dishwasher loading and unloading for the assigned floor.

• Complete administrative support duties such as data entry, records maintenance, distribution list updates, and file organization.

• Track and manage service requests and work orders to support efficient facility operations and timely follow-up.

• Maintain a consistent front desk presence while responding professionally to changing priorities in a fast-paced office setting.