Temporary Administrative Assistant

Job Title:

Administrative Assistant (L3) - Advocacy Department
Duration:  Temporary 9-month or return of incumbent
Wage Rate:  $36.79 - $40.07 per hour

Job Summary:

Reporting to the Director and Associate Directors of Advocacy, the Administrative Assistant provides administrative and word processing support to staff representatives as needed within the Advocacy department.

Key Responsibilities:

Will include processing a variety of documents including reports, memoranda, forms, leaves of absence, meeting notices, legal documents compiling books of authorities and exhibits under the direction of servicing reps; inputting all files into a grievance database and updating hearing/arbitration reports; compiling quarterly statistical Advocacy reports for PE meetings; processing invoices from outside professionals; maintaining daily bring forward system; maintaining files, logbooks, statistics and records;

answering general enquiries; receiving and distributing mail; typing documents including correspondence and agreements from handwritten or draft; drafting replies to general correspondence; signing routine correspondence; making appointments and travel arrangements; taking minutes of meetings; proofreading and correcting documents; operating office and mail centre equipment including photocopiers; updating and maintaining database information and producing reports; maintaining BCGEU website and calendars; responding to general enquiries and complaints;

other related duties as required.
Applicants must have 2-4 years' administrative experience; high school graduation supplemented by administrative training; excellent keyboarding (40 - 50 wpm); excellent Microsoft Word and Excel skills; excellent communication, spelling and grammatical skills; an aptitude for organization and detail; good telephone manner; the ability to set priorities and work within time limits; database and arbitration preparation experience an asset.
The BCGEU supports employment equity. Indigenous workers, workers of color, women, 2

SLGBTQI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.