Grant & Proposal Development Specialist

Part-time employment or consulting arrangement Reports to Executive Leadership

Estoras Group is looking for a resourceful, commercially minded Grant & Proposal Development Specialist to identify and secure funding opportunities and develop compelling business proposals across our group of companies.

Our businesses span technology, artificial intelligence, digital marketing, automation, business consulting and motorsports. We need someone who can understand different business models, spot worthwhile opportunities and turn ideas into credible, persuasive applications and proposals.

This is not simply a writing position. You may be researching government funding for an AI project one day and coordinating a client RFP, innovation grant or business case the next. You will work directly with executive leadership and Managing Directors, taking responsibility for initial research through submission and follow-up.

Our expectation: Find the opportunity, understand the requirements, build a strong case and make sure it gets submitted properly.

• Identify relevant federal, provincial, municipal and private grants, subsidies, incentives and innovation programs.
• Assess eligibility, funding limits, deadlines, reporting obligations and the commercial value of applying.
• Research opportunities in AI, technology development, digital transformation, R&D, commercialization and business expansion.
• Maintain a group-wide pipeline of opportunities and proactively recommend those worth pursuing.
• Own the application process from research and planning to review, submission and follow-up.
• Write clear project descriptions, objectives, business cases, milestones and measurable outcomes.
• Coordinate financial and operational inputs to prepare budgets, supporting evidence and required documentation.
• Address evaluation criteria accurately; coordinate internal approvals and submit through funding portals.
• Respond to funder questions, track application status and support post-award claims, reporting and compliance.

• Coordinate responses to RFPs, RFIs, RFQs, client proposals and expressions of interest.
• Translate technical and operational concepts into clear business value and persuasive executive summaries.
• Work with Managing Directors, technical experts and project managers on scope, deliverables, resource plans and pricing narratives.
• Build reusable proposal templates, company profiles and standard supporting materials.

Work with our technical teams to develop funding cases for artificial intelligence, software products, automation, research, digital transformation and commercialization. Familiarity with Canadian programs such as NRC IRAP and SR&ED is valuable, but eligibility must always be independently checked for each project and program.

• Learn each company’s services, customers, priorities and financial realities.
• Gather information directly from subject-matter experts without creating unnecessary executive administration.
• Coordinate simultaneous submissions and keep leadership informed about deadlines, dependencies, decisions and outcomes.
• Handle confidential financial, technical, personnel and commercial information with discretion.

• Demonstrated experience preparing grants, funding applications or competitive commercial proposals.
• Excellent writing, editing, research and business communication skills.
• Working knowledge of Canadian grant programs and ability to interpret detailed eligibility and compliance rules.
• Ability to construct business cases, project narratives, budgets and supporting submissions.
• Strong organization, attention to detail and…