Project Coordinator

On behalf of our public-sector client, Affinity is seeking a Project Coordinator to support a Budgeting and Forecasting replacement project. Please review the details below and begin identifying suitable candidates.

• Project Planning & Coordination
  • Plan and organize project activities, goals, objectives, work packages, schedules, and risks.
  • Maintain project plans, tracking lists, milestones, deliverables, and dependencies.
  • Identify issues, recommend solutions, and support timely resolution of project risks and blockers.
  • Assist with project budgets, funding coordination, evaluations, and success measures.
• Meetings & Reporting
  • Coordinate project meetings, prepare agendas and minutes, and track action items and decisions.
  • Prepare status reports, project correspondence, analyses, recommendations, and other documentation.
  • Monitor project progress against milestones, schedules, budgets, and approved scope.
• Financial Management
  • Support project budget development, monitoring, and administration.
  • Produce month-end, quarterly, and annual financial reports covering current spend, spending burn rate, actuals, and forecasts.
  • Review and reconcile monthly variance reports and support invoice processing within defined authority levels.
• Vendor & Procurement Coordination
  • Support procurement specifications and consultant/vendor selection processes.
  • Coordinate vendor activities and monitor timeliness, contract compliance, and service quality.
  • Work with Strategic Sourcing on resource hiring, contract extensions, contract follow-ups, and purchase order maintenance.
• Project Governance & Documentation
  • Maintain project governance documentation and ensure funding approvals and project-gate paperwork are completed, reviewed, and submitted.
  • Maintain project records and documentation, including SharePoint materials.
  • Support project close-out and update relevant documentation.
• Onboarding & Offboarding
  • Coordinate new-hire onboarding, account and system access, access cards, hardware preparation, and setup testing.
  • Provide new-hire orientation materials and documentation.
  • Coordinate offboarding, including access termination and return of hardware and access cards.

• Financial reports covering budgets, actuals, spending burn rate, and forecasts.
• Project status reports covering progress, milestones, issues, risks, and decisions.
• Project meeting agendas and minutes.
• Project close-out documentation and other project coordination deliverables as required.

• Minimum 7 years of IT project and project coordination experience.
• Experience managing project financials and producing regular financial reports.
• Previous vendor contract coordination experience.
• Strong organizational and time management skills.
• Strong analytical, communication, and writing skills.
• Ability to gather, analyze, and consolidate information from multiple sources.
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, PowerPoint, and Visio.
• Experience with Microsoft Project Online, SharePoint, and One Drive.
• Strong attention to detail and ability to work in a fast-paced environment.
• IT infrastructure experience is highly desirable.
• Public sector experience is an asset.

Affinity Group is a technology and business consulting and services company. We believe in creating long term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit and business need.

For more information on Affinity, please visit

Job Number: 14112