External Funding Program Administrator

Job Title: External Funding Program Administrator
Job :91403
Location:Burnaby, British Columbia

Overview: Commercial Management is seeking a part-time CLRA / Flextrack resource to administer the ongoing Smart Renewables and Electrification Pathways Program (SREP) external funding program for the Non-Integrated Areas (NIA) projects. SREP is a Natural Resources Canada funding program that provides up to a $50 million contribution to BC Hydro for station upgrades supporting renewable energy integration at Anahim Lake, Masset, and Sandspit projects.

The External Funding Program Administrator is responsible for administering the day-to-day obligations of an ongoing federal contribution agreement, including claims, progress reporting, funding compliance support, internal approvals, records management, audit readiness, and NRCAN coordination.

The SREP process has been established and the program requires a repeatable quarterly cycle of claims, progress reporting, supporting documentation, approvals, and external funder coordination. Work is currently understood to require quarterly submissions through March 2030, with the final program close-out date to be confirmed. The successful candidate will take over day-to-day SREP program administration from Commercial Management following a handover period and will act as BC Hydro’s day-to-day point of contact with NRCAN for SREP claims, reporting, audit questions, agreement administration, and meeting preparation.

• Develop and maintain an understanding of the SREP contribution agreement, claims guidance, reporting requirements, and related NRCAN expectations and elevate interpretation, commitment, or policy issues to appropriate project or director-level stakeholders.
• Develop and maintain a quarterly reporting schedule, manage responsibilities and due dates.
• Plan and coordinate with Project Managers, Cost Analysts, Schedulers, Finance, Contract Professionals, Contract Administrators, Environment, Human Resources, Indigenous Relations, NIA Planning and Strategy, Project Delivery, NIA Directors, and other stakeholders as required to gather inputs for the quarterly SREP claims.
• Coordinate updates to quarterly progress report, including project dates and performance, jobs, task status, key equipment, subcontractors, permits and approvals, Inclusivity, Diversity, Equity, and Accessibility Plan, and cost information.
• Review claim workbooks for completeness, accuracy, consistency, and compliance with claim guidance.
• Maintain claim preparation materials, claim submission forms, supporting documentation, backup files, and maintain supporting records so that BC Hydro can respond efficiently to NRCAN audit questions and internal information requests
• Coordinate internal review and approval workflows for claims and reports, including preparing materials for Commercial Management, Project Managers, and Directors as required to meet submission deadlines.
• Submit prepared and reviewed quarterly deliverables, liaise with NRCAN, and address inquiries.
• Maintain and update claims and contribution forecasts in coordination with project teams and identify contribution amounts and funding re-allocation needs throughout the duration of the SREP program. Manage changes to the Contribution Agreement as needed and engage appropriate stakeholders in the decision-making process.
• Act as the company’s’s day-to-day point of contact with NRCAN for SREP claims, reports, audit questions, agreement administration, reporting guidance, and tri-annual meeting preparation.
• Support other Commercial Management activities, subject to business needs, such as business case development, funding applications, regulatory submissions, and financial analysis, based on business needs and…