Mechanical Project Coordinator

Pitt Meadows Plumbing and Mechanical Systems has been a leader in the industry for over 40 years. We specialize in pre‑fabrication, modular systems and installation of large‑scale residential, commercial, institutional, educational, and medical design‑build plumbing and mechanical projects.

We are currently looking for an experienced Mechanical Project Coordinator to join our team at one of our projects in the Vancouver area.

The role reports to the Project Manager and involves managing the logistical details of assigned projects by processing paperwork and maintaining files, ensuring document control, and supporting mechanical and construction knowledge development.

• Competitive compensation package
• Employer‑paid Extended Health & Dental benefits package
• Long‑term disability insurance
• Employee & family assistance program
• Group RRSP program
• Opportunities for continuous education
• Growth opportunities
• Amazing corporate culture
• Respectful work environment

$70,000 to $97,000/year + 5% RRSP + 100% Employer‑paid Extended Health & Dental benefits package + Life Insurance + Long Term Disability + Phone Allowance + AD&D.

• Submit, track and distribute RFI’s, shop drawings, site instructions, and drawings via Procore/Email with site staff, trades, BIM team and project stakeholders.
• Process project RFI’s and be able to create and follow up on Mechanical RFI’s.
• Process project site instructions and issue them to trades, vendors and site team. Interpret the instruction and assist with preparing estimates/quotes for the Project Manager.
• Manage site safety documentation for all staff and sub‑trades.
• Assist the Site Project Manager & Site Superintendent/Foreman with various activities, including progress photos, testing reports and QA/QC.
• Work with the Project Manager, BIM team and other project team members to resolve internal and external site coordination issues through Revizto, Navisworks and other virtual platforms as required.
• Engage and assist with the site management team and tracking of the PMP project pre‑fabrication schedule.
• Assist and engage with the site logistics team and coordinate with suppliers for equipment/material deliveries.
• Participate in the QA/QC and commissioning process to assist with project closeout.
• Be responsible for preparing Operations and Maintenance manuals and other project close‑out documentation.
• Suggest methods to improve PMP operations, processes, efficiency and service delivery to both internal and external customers.
• Manage basic project correspondence, organize project files, and issue documents to the correct parties who need the information.
• Help secure permits and book inspections when required.
• Conduct site visits and prepare a progress report for the Project Manager to review for Billing purposes.
• Prepare documents for O&M Manuals when required.
• Prepare LEED documentation if required.
• Update project and department logs.
• Maintain a favourable working relationship with all employees to promote a cooperative and harmonious working environment.
• Attend and participate in project meetings as required.
• Provide project management backup as required.
• Participate in a LEAN construction culture.
• Perform other duties as required.

• Detail‑oriented and organized
• Strong interpersonal skills
• Positive communicator
• Able to multi‑task
• Able to prioritize
• Tech‑savvy
• Dependable
• Able to take direction

• Proven work history as a mechanical and/or industrial Project Coordinator.
• Ability to maintain good working relationships with personnel of other departments.
• Ability to communicate clearly and concisely in writing and orally.
• A diploma or degree in Mechanical Engineering is required.
• Formal education or certification in Project Management would be considered a strong asset.
• Training and/or experience in the construction industry would be considered an asset.
• Proficiency in Microsoft Office is required.
• Prior use in Bluebeam is considered an asset.
• Prior use in Revizto is considered an asset.
• Prior use in AutoCAD, Revit and Navisworks are considered strong assets.
• Prior use in Procore or a similar software platform is considered an asset.
• Prior use in Microsoft Project or similar scheduling software would be considered an asset.

• This is a full‑time, site‑based position.
• Overtime as required.
• Walking through uneven grounds on construction sites.
• Navigating around obstacles on construction sites.

• You value teamwork and consider yourself a true team player.
• You represent yourself and your work with passion and pride.
• You strive to do the right thing, always.
• You want a challenging yet rewarding position.

We thank all candidates for applying; however, only those selected for an interview will be contacted.