Graduate Program Assistant

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The School of Criminology is ranked one of the top Criminology programs in North America. Our faculty members are award-winning for both research and teaching. We have active undergraduate and graduate student communities. Staff are integral to the smooth operations of the School.

Responds to requests for information primarily dealing with graduate program admission, registration, courses, thesis defences, scholarships and awards, exams, grading, and graduation processes and procedures; types letters, reports, and general correspondence; processes a variety of forms and documents by checking completeness and accuracy, providing verification, initiating follow-up, routing materials, clarifying procedures, and posting updates; creating and maintaining student information system records, and electronic and paper based files and prints, checks, and disseminates a variety of reports;

responds to routine and general problems related to graduate programs and courses; takes meeting minutes and transcribes them into electronic media; organizes orientation events, meetings and thesis defenses, updates course outlines; conducts preliminary and graduate program admission and progress reports; and maintains accurate database and spreadsheet records; processes confidential material related to scholarship applications, TA/TM appointments, contracts, assignments, and reviews, creates online forms, and updates website information.

High school graduation and one year of post-secondary education and training in word processing and database applications; office procedures; bookkeeping practices, and/or marketing and communication concepts. 3 years of minimum experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Excellent interpersonal and customer service skills.
• Excellent oral and written communication skills.
• Excellent analytical reasoning, problem-solving and organizational skills.
• Ability to record and transcribe meetings minutes with a high degree of accuracy.
• Ability to exercise mature judgment and initiative.
• Ability to understand and apply the terms of the TSSU Collective Agreement an asset, as well as basic knowledge of equity and diversity policies.
• Ability to follow oral and written instructions.
• Ability to handle confidential and sensitive material with discretion.

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• An additional 14% pay in lieu of benefits
• After 4 consecutive months in the position, pay in lieu of benefits is increased to 20%
• Hybrid-work program for eligible positions

The assignment end date is December 31, 2027.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact