Academic and Research Funding Advisor

Position Summary

BCIT's Academic Office is seeking two (2) regular, full‑time (1.0 FTE) Academic and Research Funding Advisors. This role identifies and assesses funding opportunities, advises faculty, researchers and staff, guides the development and submission of competitive proposals and applications, ensuring compliance with institutional and funding agency policies, with an aim to enhance educational program delivery and research capacity.

Collaborates with faculty and researchers to integrate knowledge of educational program and curriculum development into the design and operationalization of projects and programs to secure external funding, ensuring alignment with BCIT's strategic priorities to create outstanding learning opportunities and support the creation of new educational programs and applied research projects.

Serves as the primary liaison between internal parties and external funding agencies, fostering a collaborative and well‑informed educational and applied research environment.

• Researches, identifies, and disseminates new educational and research funding opportunities that align with BCIT's mission, program delivery and outcomes, and research priorities.
• Evaluates funding eligibility, funder policies and requirements.
• Communicates information to internal partners.
• Advises researchers, faculty, staff and students on appropriate funding options based on research interests and goals.
• Collaborates with faculty and researchers to develop, write, and edit competitive proposals, ensuring clarity, alignment with funder requirements, and compliance with institutional guidelines.
• Provides detailed advisory for application components, including letters of intent, impact statements, research summaries, budget justifications, and the integration of equity, diversity, and inclusion principles into the design of proposal materials, including grant applications and bid documents.
• Conducts internal review processes and assists program champions to acquire institutional approvals before submission.
• Integrates knowledge of educational program and curriculum development to support the design, development, evaluation, and enhancement of academic program funding application and proposal development, ensuring alignment with learning outcomes, accreditation standards, and institutional priorities.
• Confirms the eligibility of co‑applicants from other institutions and ensures they have received approval to participate in the proposed activities from their authorized institutional representatives.
• Coordinates with collaborators and their host institutions to streamline joint projects.
• Liaises with Legal and Risk Management to develop and finalize funding contracts and research‑related policy and agreements (e.g., inter‑institutional, partnership contracts).
• Ensures institutional, faculty/researcher eligibility and compliance with the Agreement on the Administration of Agency Grants and Awards by Research Institutions, the Tri‑agency Framework:
  Responsible Conduct of Research, the Tri‑agency Guide on Financial Administration and relevant program requirements.
• Assists with interim and final funding report submissions, reviewing and approving quarterly activity and financial information to ensure compliance with project and funder requirements.
• Collaborates to assist faculty and researchers respond to reviewer or funder feedback and facilitates compliance requests.
• Maintains a centralized calendar and database of Final date to receive applicationss, submission records, reporting timelines, and institutional funding knowledge.
• Monitors funded projects to ensure alignment with funding terms and flags potential compliance issues.
• Initiates and develops large‑scale institutional or multi‑partner funding proposals.
• Ensures proposals meet ethical, financial, and administrative compliance requirements, including eligibility verification for applicants and co‑applicants.
• Identifies and flags potential conflicts of interest to leadership as required.
• Reviews reconciled restricted funds accounts monthly, investigates and reports discrepancies.
• Collaborates with project champions and finance team members to…