Recruitment Specialist

QAI Job Number: QAI-HRCORP-BBY
- JOB TITLE:

Recruitment Specialist

LOCATION:

Burnaby, BC
SALARY: $50,000 to $60,000 CAD annually
CATEGORY:
Admin / HR
NUMBER OF POSITIONS: 1
POSTING DATE:
Immediate
CLOSING DATE: OPEN UNTIL FILLED
Background
Founded in 1994 by a group of experienced certification and testing experts, QAI Laboratories Ltd. (QAI) is a multi-national professional certification body, test laboratory, and inspection agency with offices throughout North America and Asia. Recognition of the QAI name and logo have grown significantly over the past few years resulting in significant expansion of the business.

We are currently seeking a passionate and motivated individual to join our HR Team in Burnaby, BC, as a Recruitment Specialist. The ideal candidate has a  genuine passion for recruitment, a strong sense of ownership with a proactive go-getter attitude . You will be an energetic, detail-oriented, and adaptable individual with 2 – 3 years of progressive recruitment experience and general HR knowledge.

You will  play a key role in supporting the company’s continued growth through recruitment, candidate sourcing, interview coordination, HR communications, administrative tasks, and other HR initiatives as required.

DUTIES:
Under the guidance of the HR Specialist, the successful candidate will perform, but not be limited to, the following duties:

Recruitment (80%):

Assist in writing and posting job descriptions on career websites or university/college job boards, research career fairs in the local area related to each position and keep the company career page and internal communications up to date.

Actively source candidates through Linked In and other websites, internal job referrals, job fairs, networking activities, and other forms of recruitment.

Evaluate and screen resumes, cover letters, certificates, etc.

Provide shortlist of qualified candidates to HR Specialist.

Conduct initial phone or virtual interviews and coordinate in-person interviews with hiring managers.

Understand and articulate QAI’s values and the benefits of working for the organization.

Conduct reference/character checks and organize personality assessments.

Coordinate onboarding from start to finish, including documentation, HRIS systems access, IT Tickets, benefits enrolment, and first-week arrangements.

Work with hiring managers to ensure new employees are ready for their first day.

Prepare new hire paperwork ensuring legislation requirements are met

Determine the effectiveness and success of current recruiting plans/strategies and provide feedback for improvement.

Keep track of progress with all of QAI’s recruitment activities.

Represent QAI at job fairs and career events.

Stay up to date with current recruitment methods and best practices.

HR Coordinator (20%):

Acts as the first point of contact on HR related inquiries.

Maintain personnel-related records (onboarding, payroll, personal information, leaves, turnover rates etc.) via the HRIS (ADP) and ensure all employment documentation requirements are met.

Coordinate offboarding documentation, benefits termination, employee records and exit administration

Assist in the development of HR documentation and processes to support organizational employee needs and other HR activity/program as required.

Liaise with other departments (payroll, benefits etc.) to ensure process compliance.

Assist Managers/Supervisors in performance management procedures and other HR related concerns.

Assist Managers/Supervisors with maintaining their employee’s development roadmap.

Assist in ad-hoc HR projects (i.e., developing training content).

Provide reception support and other general admin when needed/requested by the Controller.

Other duties as assigned by the manager or its designee.

QUALIFICATIONS:

The successful candidate will have:

Minimum

HR Certificate or other business-related programs with emphasis on HR or recruitment.

2 – 3 years of experience in recruitment or similar role.

Strong sourcing/networking, Boolean search and lead generation skills to locate candidates with difficult to find skillsets in local and other markets (currently North America wide).

Hands-on experience with various selection processes like phone interviews and reference checks.

Strong knowledge of Microsoft Office, including Word, Excel, Outlook, PowerPoint & SharePoint.

Great interpersonal, communication, and problem-solving skills.

Ability to scan large volumes of resumes and identify relevant skillsets.

Good team player with a can-do attitude.

Strong…