Fleet & Equipment Data Analyst & Coordinator | Thomas Cavanagh Construction

Overview:

The Fleet & Equipment Data Analyst & Coordinator supports the effective financial capture and operational management of the company’s equipment and vehicle fleet. This position is responsible for collecting, validating, and analyzing fleet data to improve equipment costing, project allocation, utilization, maintenance planning, replacement forecasting, and full life-cycle management.

Working closely with Fleet, Operations, Finance, Maintenance, Procurement, and Project Management, the incumbent will maintain accurate cost profiles for each asset and provide validated information regarding equipment deployment, retention, replacement, rental, purchase, and disposal.

• Manage, maintain and monitor complete cost profiles for designated assets.
• Manage ownership and operating costs, including replacement cost, interest, lifecycle, fuel, labour, repairs, maintenance, licensing, insurance, telematics, transportation, and salvage
• Calculate hourly, daily, monthly, and per-kilometre equipment costs.
• Update appropriate internal charge-out and project allocation rates.
• Compare actual equipment costs against budgets, forecasts, and established benchmarks.
• Investigate cost variances and identify opportunities to reduce total cost of ownership.
• Support capital budgeting and business cases for equipment purchases and replacements.
• Identify and analyze operator factors both positive and negative which affect life cycles and cost of operation.

• Coordinate and perform the allocation of asset costs to divisions, yards, and operating locations.
• Ensure equipment usage is assigned to the correct cost code, department, or business unit.
• Report on utilization, availability, downtime, idle time, and production hours.
• Identify underutilized, over allocated, or inactive assets to the responsible parties.
• Analyze company-owned equipment costs against rental, lease, subcontract, and purchase options.

• Maintain life-cycle records for each asset from acquisition through disposal.
• Track equipment age, hours, kilometers, condition, maintenance history, reliability, utilization, replacement value, and market value.
• Assist in maintaining replacement criteria based on age, operating hours, repair trends, downtime, safety, productivity, and residual value.
• Prepare repair-versus-replace and retain-versus-dispose analyses.
• Support the development of annual and multi-year capital replacement plans.
• Document asset specifications, participate in research of emerging technologies, fuel alternatives, and industry trends.
• Assist with disposal planning, trade-in evaluations, auction reviews, and resale-value analysis.
• Conduct post-purchase and post-disposal reviews to compare actual results with projections.

• Maintain accurate fleet master data of assets across maintenance, accounting, telematics, fuel, procurement, and project-management systems.
• Audit data for missing entries, duplication, incorrect allocations, and inconsistent asset information.
• Monitor and provide info and recurring reports
• Total cost of ownership
• Providing data to Supervisors regarding operator performance
• Convert operational data into clear findings for management.
• Support the development of standardized fleet policies, processes, cost codes, and performance measures.

• Coordinate information between Fleet, Maintenance, Finance, Operations, Procurement, Dispatch, and Project Management.
• Follow up on missing meter readings, work orders, invoices, fuel transactions, equipment transfers, and allocation records.
• Participate in fleet-planning, capital-budget, maintenance, and operational review…