Project Manager, Coordinator

Sales Full Time Burnaby, BC $60,000 - $70,000 CAD per year
Riada has been a trusted partner to mechanical contractors, engineers, and building owners across Western Canada for over 30 years. We represent some of the most respected manufacturers in HVAC, pumps, and hydronics, and our reputation is built entirely on the knowledge, reliability, and relationships of our people. Our team provides technical sales, application support, and parts and service for a curated portfolio of HVAC, pump, and hydronic equipment manufacturers.

We are not a distributor, we are a trusted technical partner, and that distinction matters in everything we do.
Overview  We are seeking a highly organized and proactive Project Manager to support projects after they have been awarded, ensuring smooth execution from order through delivery and close-out.
This role focuses on coordinating equipment orders, managing timelines, supporting contractors, and ensuring all project documentation and communication is handled accurately and efficiently. You will work closely with contractors, engineers, manufacturers, and Riada's internal team to manage multiple active projects.
Success in this role requires strong organization, communication, and the ability to manage competing priorities in a fast-paced environment. This is not a traditional construction site management role. Instead, you will coordinate and manage the mechanical equipment scope, ensuring the right equipment is selected, delivered, and supported throughout the project lifecycle.
Project Execution & Coordination   Manage projects from award through delivery, installation support, and close-out
Receive and review project handoff from the Estimating team, ensuring full understanding of scope, assumptions, and pricing
Develop and track project schedules, equipment lead times, and key milestones
Coordinate production, shipping, and logistics with manufacturers and suppliers
Monitor project progress and proactively address risks, delays, or issues
Client & Partner Communication   Serve as the primary point of contact for contractors, engineers, and manufacturers
Provide clear and timely updates on project status, schedules, and delivery timelines
Lead coordination calls and support issue resolution
Build strong working relationships with external partners
Procurement & Order Management   Review and validate project scope, equipment selection, and pricing at project start
Issue purchase orders and manage supplier commitments
Track order changes, revisions, and change orders
Ensure all equipment orders align with project specifications and requirements
Documentation & Project Tracking   Prepare and manage submittals, shop drawings, and O&M manuals
Maintain organized and accurate project files for all active projects
Ensure all project decisions, changes, and key communications are clearly documented for future reference
Manage project close-out documentation and handover
Track project costs, margins, and manufacturer invoices
Identify and communicate risks related to budget, scope, or timing
Support change order identification and pricing in collaboration with the sales team
Ensure accurate and timely billing support
Evaluate project decisions with a strong financial lens, ensuring costs, changes, and risks are managed to protect margins and avoid unnecessary erosion of project profitability
Technical Coordination & Support   Coordinate with manufacturers and engineering teams to resolve technical issues
Support contractors during installation and commissioning phases
Provide product guidance and clarification as needed
Attend site visits when required to support project success
Process & Continuous Improvement   Improve project management processes, tools, and workflows
Support development…