Property Portfolio Coordinator

Location: This hybrid role requires 3 days on‑site at our Burnaby, BC office and 2 days remote per week.

Welcome to Specsavers – where we’re not just about eyecare and eyewear, but changing lives through better sight. Ranked the 5th Best Workplace™ in Canada and 12th globally by Great Place to Work®, we’re proud of our optometrist‑owned model that makes high‑quality, eyecare and eyewear accessible to all Canadians.

Founded 40 years ago in the UK by visionary husband and wife optometry duo Doug and Mary Perkins, Specsavers has remained privately owned since day one. Today, we are a $7.8 billion global business with over 45,000 colleagues across more than 2,700 retail optical locations.

In Canada, our support office is based in Burnaby, BC. Since entering the market in 2021, we’ve been scaling rapidly, now with over 270 locations nationwide. With advanced clinical equipment and a wide range of affordable, high‑quality eyewear, we’re transforming the way Canadians experience eyecare.

If you’re passionate about making a difference and want to be part of a values‑driven organization, join us as we continue to grow. Together, we can change lives through better sight.

The Property Portfolio Coordinator plays a critical control and coordination role within Specsavers Canada’s national property function. This is not a traditional administrative position. The role carries direct accountability for the financial integrity, lease compliance, and operational governance of a national store portfolio spanning all provinces.

You’ll be the first line of control between Property, Finance, and Legal—responsible for ensuring rent, percentage rent, CAM reconciliations, insurance, and critical lease dates are managed with precision and escalated when risk arises. Errors or missed deadlines in this role carry real financial and legal consequences, including lease default, landlord over payment, and loss of renewal rights.

The successful candidate will bring commercial real estate knowledge, strong financial acumen, and the ability to manage a high volume of concurrent obligations across a complex, fast‑moving portfolio. This role offers significant cross‑functional exposure and genuine ownership of a function that sits at the operational heart of Specsavers Canada’s growth strategy.

• Own the day‑to‑day property payment governance process, ensuring rent, additional rent, percentage rent, deposits, prepaid rent, and landlord charges are reviewed against executed lease terms before payment or escalation.
• Review and approve Rental Advice Notices (RANs), including annual RAN reviews and new store RAN set‑up, ensuring full alignment with executed lease terms.
• Process and troubleshoot percentage rent invoices and calculations within Lease Eagle, including break point, square footage, lease year, and rent commencement date verification.
• Act as the first‑line control point between Property and Finance to identify incorrect charges, unsupported adjustments, duplicate billing, landlord invoice discrepancies, and missing credits.
• Manage annual Year‑End Adjustments (CAM and operating cost reconciliations), reviewing landlord‑submitted reconciliations line by line against lease obligations and escalating material variances.
• Request and process security deposits and prepaid rent in coordination with Finance.
• Coordinate EFT payment set‑up with landlords and Finance following lease execution.
• Monitor and report monthly sales data to landlords within contractual deadlines, including organic and concession sales uploads into Lease Eagle.
• Distribute annual sales reports to landlords in accordance with lease requirements.
• Support financial forecasting and reporting by maintaining accurate property cost data used for lease actualization, budgeting, and risk reporting.
• Escalate payment risks where lease records, landlord invoices, or Finance records are misaligned.

• Maintain and monitor the national lease critical dates tracker, including lease expiries, renewal options, notice periods, rent review dates,…