Build Quality Assurance Administrator

Description

Berkeley Oxford & Chiltern is a proud member of the Berkeley Group, passionate about making a difference and delivering sustainable developments, continuously adapting to improve each development for the communities they serve.

Taplow, Buckinghamshire

This role provides administrative, document control, and system support to the Quality Assurance (QA) and EDMS teams, helping ensure quality records are accurate, organised, and compliant with internal procedures and regulatory standards. The role suits someone who is detail-focused, collaborative, and confident working within structured quality systems.

• Provide administrative support to the Quality Assurance Manager, Head of QA, and Electronic Data Management System (EDMS) team.
• Manage QA documentation across Viewpoint and shared drives, including version control, approvals, and folder structures.
• Support the revision and control of BSQA documents, Quality Management Plans, Water Management Plans, Quality Bulletins, Quality Management Plans, and Inspection Test Plans.
• Obtain updated contractor documentation and maintain revision and competency trackers.
• Set up, manage, and maintain trackers (e.g. Notice to Serve, Director Tours, competency and training matrices).
• Carry out Fieldview spot checks and issue reminder communications.
• Produce workflows, presentations, and quality bulletins for new and updated processes.

• Collate evidence and prepare documentation for internal and external audits.
• Track corrective and preventive actions and follow up on actions.
• Support QA reporting and quality metrics.
• Ensure records meet company policies and regulatory requirements.
• Work with cross-functional teams to gather and verify quality-related information.

• Administer and maintain EDMS platforms (Fieldview and Viewpoint).
• Monitor compliance with document control procedures and standards.
• Provide EDMS training, guidance, and troubleshooting support, liaising with IT where needed.
• Support project teams with access to technical and contractual documentation.
• Liaise with subcontractors, consultants, and internal teams to support document flow.
• Send project invitations and QR codes to users.

• Manage day-to-day administration, including scheduling, correspondence, meetings, and training.
• Maintain accurate records and develop guides and templates.
• Support task implementation for new projects commencing in 2026.

• Proactive and organised, with strong follow-through.
• High attention to detail and accuracy.
• A clear, confident, and inclusive communicator.
• Comfortable working with structured documents, trackers, and processes.
• Able to work independently and as part of a team.
• Open to learning and continuous improvement.

• Experience in document control and document lifecycle management.
• Coordinating internal and external audits, including evidence collation and follow-up.
• Knowledge of change control and non-conformance processes.
• Managing training matrices and competency records.
• Preparing QA reports, metrics, and dashboards.
• Supporting risk management and quality improvement activities.
• Experience working with cross-functional teams.

• 25 days annual leave, increasing with service to 33 days.
• Health and wellbeing benefits including Private Medical Insurance.
• Lifestyle benefits including access to an online discount platform.
• Berkeley Foundation volunteer day.
• Private pension plan.
• Group life assurance.

The standard default full-time working hours in the office are 8am-5pm with core working hours 9am-4pm. Consideration will be given to candidates seeking a 32‑hour working week.