Management Assistant

.Management Assistant page is loaded## Management Assistant locations:
Orpington, England, United Kingdom time type:
Full time posted on:
Posted Yesterday job requisition :
on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.
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* Job Title:

** Management Assistant
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* Location:

** Orpington
* * Hours of Work:
** 9:00am to 5:00pm, Monday to Friday, office based
** Reporting To:
** Managing Director and Directors
** Role Overview
** The Management Assistant will provide high-level administrative and business support to the Managing Director and Directors, while also supporting the wider leadership team of 8.This is a pivotal, hands-on role ideal for an experienced administrative or executive support professional who thrives in a fast-paced, professional services environment. The role requires excellent organisation, strong communication skills, high attention to detail, and the ability to handle confidential information with discretion.
** Key Objectives
*** To ensure the smooth and effective day-to-day running of the Managing Director and Directors’ activities
* To provide proactive administrative, HR, recruitment, and management information support
* To coordinate meetings, manage diaries, prepare documentation, and track actions effectively
* To act as a trusted point of coordination across teams and departments
** What’s on offer:
** Negotiable starting salary with the standard benefits package (Holiday, Pension etc.) and a culture built around developing staff.  Strong team environment within a business that are growing year on year and some excellent career prospects.  Full support for professional qualifications
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* Duties & Responsibilities:

*** Executive & Leadership Support:
* Manage complex diaries, meetings, and scheduling for the Managing Director and Directors
* Coordinate internal and external meetings, including preparation of agendas and reports
* Prepare, collate, and organise meeting packs, leadership packs, reports, and presentations
* Take minutes and track actions from meetings, ensuring timely follow-up
* Act as a first point of contact for internal stakeholders and external enquiries
* Maintain discretion and confidentiality at all times
** Recruitment & HR Administration:
*** Manage end-to-end recruitment administration, including:
* Creating and posting job adverts
* Responding to recruitment enquiries via email and telephone
* Liaising with recruitment team, recruiters and third-party suppliers
* Screening CVs and conducting telephone interviews
* Coordinating interviews with hiring managers
* Maintaining accurate candidate trackers
* Support HR administration activities, including:
* Setting up new starters and coordinating inductions
* Preparing information for monthly HR meetings
* Assisting with payroll processes
* Completing leavers’ checklists and exit processes
** Business & Office Administration:
*** Provide general administrative support to Directors and the leadership team
* Prepare and distribute documentation for meetings
* Manage calendars and schedule meetings across teams
* Answer and transfer overflow calls across the business and direct dials
* Monitor and respond to shared mailboxes
* Manage mailboxes in Managing Director and Directors absence
** Management Information Support:
*** Assist with data analysis, identifying trends and errors
* Collate and review monthly figures
* Produce month-end management and leadership packs
* Ensure timely and accurate reporting
* Build strong working relationships across all departments
** Additional Responsibilities:
*** Support compliance, governance, and internal processes where required
* Track deadlines and ensure actions are completed on time
* Contribute to continuous improvement of administrative processes
* Undertake ad hoc projects as required
** Key Skills & Attributes:
*** Self-motivated with a positive, can-do attitude
* Strong written and verbal communication skills
* Excellent attention to detail and accuracy
* Effective time management and ability to prioritise workloads
* Ability to manage feedback positively and adapt quickly
* High level of confidentiality, discretion, and…