Workshop Administrator

Full-time role, Monday to Friday 8am – 4pm (covering 9am – 5pm on occasion to suit business needs), working alongside our experienced workshop planning and administration team.

This role is a maternity cover position, for up to one year. There is potential for this to become a permanent role, depending on business needs.

Duties will include:

• Liaise between drivers either on the phone or at the workshop reception
• Liaise with other workshop members including managers, mechanics and stores personnel
• Book in vehicles and data entry
• Manage accident reporting spread sheet with Health & Safety
• General clerical duties to include filing / photocopying / stationary audits / first aid audits etc.
• Invoice reconciliation processes, including tyre invoices
• Ensuring all work carried out by Plant Fitter is recorded and followed up
• Administration of inspection paperwork for trailers, units and small plant
• Taking, logging and ensuring efficiency of ATF Bookings
• Completing and updating daily/weekly fire log
• Acting as first point of contact for all 3 rd party work, contractual and ad hoc, including taking bookings, providing updates and liaising with internal departments for invoice preparation.

• Previous experience within an administrative role (desirable, full training will be provided)
• Excellent telephone manner
• Good written and verbal communication skills, ensuring attention to detail and accuracy
• Organisational skills with the ability to work within a time sensitive environment
• Good IT skills, particularly Microsoft Office

We are happy to receive enquiries and applications from those who meet some, but not all, of the above criteria and would be pleased to answer any questions on the role.

• A well-equipped modern office environment with parking
• Company Pension Scheme
• 28 days paid leave per annum (pro-rata), enhanced with service
• Loyalty bonus payment scheme
• Employer contributory pension scheme
• Group life assurance
• Employee assistance programme

Ferguson Transport & Shipping provide clear routes for career progression and offer a range of opportunities for training, development and up skilling to help people get to the next level.