Special Education Department Staff Accountant Unit School District Job Cahokia area,Illinois USA,Retail

PROFESSIONAL REQUIREMENTS:

A. Bachelor’s Degree in Accounting

B. Skilled in the operation of standard office machinery

C. Proficient in computer skills including word processing, spread sheets, data bases,
and the internet. Excellent skills specifically in the use of Microsoft Excel required.

REQUIRED SKILLS:

A. Good communication and customer service skills and the ability to promote a positive image of the Special Education Department and CUSD #187

B. Ability to maintain confidentiality

C. Good organizational skills and the ability to set priorities and meet deadlines while working on multiple projects at a time

D. Ability to take initiative with job responsibilities

REPORTS TO:

The Director of Special Education or his/her designee

SUPERVISES:

N/A

PERFORMANCE RESPONSIBILITIES:

Grants

Assist in completing annual IDEA grant needs assessment per state requirements
Assist in the preparation and submission of IDEA grant applications and amendments
Maintain financial documentation for IDEA grant expenditures
Monitor IDEA grant budgets
Prepare, Process, and Submit Expenditure Reports
Process STEP Grant contract
Track Revenue and Expenses for STEP Grant
Keep current all online accounts for STEP Grant (SAMS, Illinois.gov, etc.)
Monitor Maintenance of Effort
Submit annual reporting / adjustments for Maintenance of Effort;
Assist with reconciliation as necessary
Monitor IDEA Excess Cost
Compile, calculate, and submit all Excess Cost approval information annually

Medicaid

Create budgets
Track Revenue and Expenses
Update Participant Lists Quarterly
Update and Maintain current personnel lists for Fee For Service billing
Complete and submit Administrative Outreach claims
Complete and submit Fee For Service Cost Calculations
Prepare monthly reports on accounts
Complete annual financial Data Correction Service
Monitor procedural changes to Medicaid; attend Webinars as needed

Accounts

Maintain account codes for all Special Education accounts
Maintain accurate records of all accounts
Monitor postings
Complete and Maintain financial spreadsheets for of Special Education finances
Update all binders
Complete Audit preparation

Private Facilities

Process all private facility contracts
Maintain, update, and amend private facility calendars
Enter absences into Skyward
Complete attendance reports for private facility students
Process bills for Director approval
Maintain and reconcile attendance and billing records
Complete private facility and excess cost claims for submission

Reimbursements / Claims / ISTAR

Tracking personnel new hires, exits from district, and Leaves of Absence;
Update appropriate reports
Complete Special Education personnel approvals for submission
Track required logs for Social Work and Nursing services
Collect and complete student attendance data including tuition, orphanage, and homebound for program cost sheets and reimbursements
Complete Attendance Reports for Orphanage students
Monitor and update High School enrollment and Teachers’ caseloads
Maintain class definitions in ISTAR throughout the year
Complete orphanage regular and summer term claims for submission
Complete Special Education summer school claims for submission
Track students and personnel costs for Medical Homebound
Review Medical Homebound payroll reimbursements
Complete and transmit December 1 st child count
Run “start new year” in ISTAR
Prepare and transmit any additional reports as required by ISBE in accordance with ISBE regulations and deadlines

Department Operations

Process Special Education purchase orders
Process monthly travel reimbursement
Process conference requests
Process tuition payments
Process extra duty payroll
Process all transportation and other contractual vendor invoices
Process all bills to be paid for Director approval

Professional Development

Attend all pertinent training and Webinars related to job duties

General Office Duties

Telephone communications as requested
Assist with reception and student registration as requested

Any other duties and/or responsibilities as assigned by the Director of Special Education or designee