Insomniac - Project Manager, Site Production

Job Summary:

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority. Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe.

Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.
**** THE ROLE
**** Insomniac is seeking a highly motivated and proactive Site Production Project Manager to join the production team at festivals and/or concerts. This position is a hybrid position in office and on site at various even locations.
**** RESPONSIBILITIES
* *** Project Management
* Partner with the Site Production Manager through the execution of every aspect of festival site production such as advance work, creating/updating vendor orders, onsite build coordination, etc.
* Manage and maintain day-to-day flow of projects with Site Production Manager per show.
* Maintain project timelines, track project process, and provide updates to all stakeholders.
* Be responsible for the creation and managing of site ops crew labor schedules and budgets.
* Manage onsite schedules for Site Operations team and distribute / track daily task lists and projects through build and strike.
* Provide support for all areas of the site ops team such as assistance in heavy equipment auditing and quartermaster tracking as necessary.
* Be responsible for other special projects as assigned by the site production manager.

Reporting
* Prepare and track all P-Card spending reports, and per diem coordination with finance team.
* Partner with site production manager to prepare forecasts, collect and organize quotes, and manage post show invoice reconciling.
* Understand cost of materials / supplies and consequences of damages and loss with festival gear / rentals.

Administration
* Manage seasonal staff roster, coordinate offer letters, and new hire onboarding in coordination with HR.
* Be responsible for timekeeping and payroll functions for seasonal staff in coordination with HR.
* Partner with Site Production Manager to spearhead recruitment / hiring efforts.
* Coordinate staff lodging, ground transportation, and flight travel with our Fan Experiences travel agency.
* Schedule calls and meetings, prepare notes and support the site production manager in all administrative related tasks.
* Create necessary documents such as Airtable forms, day sheets, command post dispatch guide and prepare site ops team, heavy equipment admin, and quartermaster admin with all necessary show info for proper logging / auditing to be done.
* Set up office space making sure supplies and crew wellness needs are taken care of at all times.

Communication
* Act as main internal communicator for the site production and site operations teams.
* Collaborate with the Back of House (BOH) Team to streamline the advancing workflow.
* Act as the advance lead for the site production team to complete and send out advance forms to confirmed site vendors and internal site department for each event. Spearhead all aspects of the advance process such as providing follow-up and timely return of advance forms, compiling necessary content, etc.
* Coordinate with the warehouse team on shipping and receiving needs.
* Provide clear, concise communication with all relevant stakeholders as directed
** QUALIFICATIONS
* ** 4+ years of experience in event project management or related experience
* Well-rounded knowledge of production, site production elements, site build, and heavy equipment
* Ability to effectively supervise and manage groups of staff
* Must be an active problem solver, instilled with a…