Senior Accounts Receivable Administrator

Senior Accounts Receivable Administrator

CCI Inc. is a leading multi-disciplinary engineering firm offering services in Pipeline & Facility Engineering, Geotechnical, Construction Management, Environmental, Forestry, Planning & Reclamation, Well pads & Access Roads and Pipeline Integrity. Since 2004, we have established ourselves as experts in Trenchless Technology and Open-Cut pipeline construction methods. We are a driving force in the continuing advancement of trenchless installations.

CCI Core Values

• Operate with Integrity
• Service With Intention

As CCI Inc. has been named one of Canada’s Best Managed Companies for the 12th year in a row, now is the best time to join our winning team!

Summary of Position:

This role, based out of our Calgary office, will work with the Accounts Receivable team and report directly to the Accounting Manager and is responsible for collections and billing tasks.

Accountabilities:

• Provide supervision, basic training and clear work guidance to new billing staff
• Manage day-to-day AR workload and clear task distribution among the team
• Manage and track all the project billings and collections in an accurate and timely matter
• Build good rapport with all clients’ AP personnel
• Oversee billing and resolve issues within the AR department
• Prepare draft invoices for Project Managers to review; prepare final invoice, bill close and send invoice for payment to client once approved via email or through electronic invoicing (Cortex, ADP, or Pandell)
• Generate and maintain rate schedule and unit pricing in BST as per PM’s
• Reconcile WIP before the next billing cycle and resolve discrepancies
• Create and maintain client accounts in SST
• File hard invoice copy, scan invoice to T:
  Drive
• File third party invoices, field tickets and prepare billing backup
• Set-up and/or update red billing folders with new PO and/or CO (Change Order) that are received from Project Controls, review PO/CO and trouble shoot with Project Controls if necessary for billing purposes
• Attend kick off meetings when asked for new/old jobs by PM
• Oversee AR collections, posting and verifying payments into BST, resolving discrepancies, follow-up on aged accounts receivable, monitoring overdue accounts
• Oversee all AR email accounts and respond accordingly
• Respond to inquiries from PM’s and/or redirect the question to correct department, if necessary
• Other duties or special projects/assignments, as required

Qualifications:

• Minimum 5+ years experience in a similar role.
• Accounting Diploma or equivalent work experience.
• SAP Experience
• Outstanding written, verbal, and professional communication skills.
• Exceptional organizational skills with the ability to apply professional judgement and to prioritize tasks in a high-volume workload.
• Strong attention to detail.
• Strong Excel skillset and ERP system experience required.
• Ability to successfully work within a multi-disciplinary team environment with a positive attitude.
• Accountable, detail oriented, meticulous, and have strong organizational skills.

Why Join Us:

• Be part of a transformative initiative that enhances project delivery success across multiple disciplines.
• Work with a dedicated team of professionals in a collaborative environment.
• Access resources and training programs to continuously advance your career.
• Contribute to projects that align with CCI’s mission of commitment, collaboration, and innovation.
• CCI has competitive industry, extended health benefits and RRSP plans;
• CCI supports our employees with professional development opportunities and payment of professional dues; and
• Flexible work environment with opportunities to advance your career within CCI’s Group of Companies.
• This position is a full-time role.
• In Office Monday – Friday.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.