Accounts Payable Coordinator

As Alberta’s leading investment attraction and promotion agency, Invest Alberta Corporation (IAC) is dedicated to driving economic growth and fostering a business-friendly environment. IAC attracts high-impact, high-value investments by building on Alberta’s strengths and competitive advantages to create and win opportunities that make Alberta’s economy the most dynamic in North America. IAC strives to create a client and employee experience that aligns with our values;

accountable, solution-minded, collaborative, trustworthy, and inclusive. By joining IAC, employees become part of a community of passionate service-oriented people who embody Alberta’s entrepreneurial spirit.

Position Overview
As a member of the Invest Alberta Corporation (“IAC”) team, reporting to the Controller, you will be responsible for the company’s whole accounts payable process. You will collaborate with team members nationally and internationally to ensure all invoices and employee expenses are posted and paid in accordance with established policies and procedures. The ideal candidate will be a pro-active, detail-oriented individual who enjoys working in a dynamic, deadline driven, and fast-paced team environment.

Responsibilities

Process high volumes of invoices and expense reports accurately and efficiently in accordance with company policies and procedures

Verify invoice accuracy, including proper coding, approvals, and contractual support

Reconcile vendor statements and resolve discrepancies in a timely manner

Prepare and process payment runs (EFT and wire transfers) according to payment terms

Assist with month-end closing activities, including accruals and account reconciliations

Maintain organized electronic filing systems for invoices and payment documentation

Collaborate with internal departments to resolve invoice and payment issues

Support audit requests by providing necessary documentation and information

Identify opportunities for process improvements and increased efficiency

Ensure compliance with company policies, PSAS, and applicable regulations

Various other duties as needed

Acting as a resource to the entire Invest Alberta team

Developing, maintaining, and strengthening professional working relationships across the organization and its partner network

Working collaboratively with others, forging connections

Discretely handling confidential information and data – always adhering to privacy and confidentiality

Actively supporting the team; working to prevent and solve problems which may arise from working relationships among individuals and/or teams

Staying current by continuously updating job and industry knowledge – exhibiting a keen desire to self-develop and improve

Leveraging technology to improve organization, communication and efficiency

Understanding the Company’s business model, how to create value and how change impacts all areas of the organization; being a positive change agent

Actively building and maintaining an inviting company culture

Qualifications

3+ years of experience in accounts payable

Strong knowledge of accounts payable processes and best practices

Proficiency with accounting software and experience with Dynamics 365 Business Central is a plus

Advanced Microsoft Excel skills (VLOOKUP, pivot tables, formulas)

Excellent attention to detail and accuracy

Strong organizational and time management skills

Ability to prioritize and manage multiple tasks in a fast-paced environment

Effective communication skills, both written and verbal

Problem-solving abilities and analytical thinking

Accountable:  Holds themselves and their team members accountable for delivering high-quality work on time. Learns from mistakes and seeks continuous improvement. Acts as a brand ambassador and ensuring brand reputation is upheld internally and externally. Ensures all communication is clear, consistent, and aligned with the organization’s standards and objectives. Acts without needing to be prompted, showing a strong drive to achieve and excel.

Solution-Minded:  Uses creativity and ingenuity to meet the needs of internal and external stakeholders. Adjusts strategies and approaches in response to changing circumstances, priorities, or…