Payroll Specialist

We’re looking for a highly organized and detail-oriented Payroll & Accounting Administrator to join our team. At Brunel, we pride ourselves on fostering a friendly, cooperative, and supportive work environment where people genuinely enjoy working together. This role offers a hybrid work schedule, with three days per week in our downtown office, giving you the flexibility to balance focus time at home with in-person collaboration.

• Payroll Processing
  • Process bi-weekly payroll for external staff
  • Collect and verify timesheets for accuracy and compliance with company policies
  • Review and process employee expense reports, ensuring proper documentation and categorization
  • Maintain and update employee profiles, including payroll data, personal information, and benefits enrollment
  • Utilize the ADP platform for payroll processing, reporting, and employee self service
  • Manage monthly payroll accruals and ensure accurate year-end payroll compliance
  • Address payroll-related inquiries and ensure adherence to relevant regulations
  • Create and distribute letters of employment as requested
  • Conduct employment verifications for past and present employees
• Accounts Receivable
  • Review proforma invoices for accuracy and compliance
  • Promptly submit finalized invoices to clients
• Accounting Functions
  • Assist with month-end and year-end financial procedures
• Additional Tasks
  • Maintain electronic filing systems
  • Participate in ad hoc projects as assigned

• Planning and Organizing – Exceptional time management skills to prioritize tasks effectively
• Communication – Robust verbal and written communication skills to interact with diverse stakeholders
• Quality – Detail-oriented with a commitment to accuracy and continuous improvement
• Work Behavior – Demonstrates a positive, can-do attitude and leads by example
• Building Trust – Develops strong relationships founded on respect and reliability
• Stress Tolerance – Maintains stable performance in high-pressure situations
• Problem Solving – Proactively identifies and resolves issues with tenacity and efficiency
• Safety Leadership – Ensures compliance with safety standards and fosters a culture of workplace safety

• 2 years of experience in payroll processing and accounts receivable/billing
• Proficiency in Excel and MS Office; experience with ADP or Microsoft Navision is an asset
• Strong organizational skills with the ability to adapt to changing priorities
• Exceptional customer service skills and the ability to handle sensitive situations
• A proactive, self-driven attitude with a strong work ethic