AP Analyst

Opportunity

Reporting to the Supervisor – AP Processing, this role is a key member of the Purchase‑to‑Pay team within Finance Shared Services, responsible for end‑to‑end accounts payable processing across U.S. and Canadian operations. This includes invoice validation, exception resolution, vendor support, and execution of payment runs, while ensuring accuracy, compliance, and adherence to Service Level Agreements. The role also supports month‑end activities, audits, and continuous process improvements.

This is an excellent opportunity for a motivated and detail‑oriented individual seeking to grow within a dynamic, fast‑paced organization.

• Receive, review, validate, and process supplier invoices accurately and in a timely manner in accordance with company policies.
• Perform invoice matching against purchase orders and goods receipts, and ensure appropriate coding and approvals are obtained for non‑PO invoices.
• Monitor and resolve invoice exceptions, including pricing discrepancies, missing purchase orders, approval delays, duplicate invoices, and unmatched receipts by working collaboratively with vendors and internal stakeholders.
• Respond to vendor and business inquiries related to invoice status, payment inquiries, and account discrepancies, ensuring timely and professional resolution.
• Maintain vendor master data integrity by identifying potential issues and coordinating vendor setup and maintenance requests in accordance with established controls.
• Perform duplicate invoice identification and resolution to prevent duplicate payments and ensure invoice accuracy.
• Ensure invoices are processed in compliance with company policies, internal controls, SOX requirements, and applicable tax and regulatory requirements.
• Support month‑end and year‑end activities by ensuring invoices processed within established cut‑off timelines and assisting with accruals, reporting, and reconciliations as required.
• Provide ad hoc support for audit requests, SOX compliance activities, reporting requirements, and continuous process improvement initiatives.
• Identify opportunities to improve invoice processing efficiency through automation, standardization, and process optimization while maintaining a high level of accuracy and customer service.
• Prepare and execute the daily trade run process; prepare payments via cheque, EFT transfer, ACH, online portal and/or wire payment.
• Ensure government and municipality payments are paid accurately and timely, including federal tax, GST, PST, HST, and fuel to avoid penalties.
• Identify and resolve EFT, ACH, and wire rejection transactions to ensure supplier payments are issued promptly.
• Identify and resolve stale dated cheque transactions.
• Identify and resolve duplicate payments.
• Administer third‑party requests related to garnishee, bank guarantor, or assigned payor transactions.

• 3+ years of progressive accounts payable experience, including invoice processing, payment processing, vendor management, and reconciliation activities.
• Bachelor’s degree or diploma in accounting, finance, business administration, or a related field; equivalent combination of education and experience will be considered.
• Working knowledge of the end‑to‑end procure‑to‑pay (P2P) process, including invoice processing, payment processing, purchase orders, approvals, and vendor master data management.
• Experience processing payments through various payment methods, including cheque, EFT, ACH, wire transfers, and online banking portals.
• Experience working with large ERP systems such as JDE, PDI, Oracle, SAP, Microsoft Dynamics GP, or similar. SAP experience is considered a strong asset.
• Ability to quickly learn new systems and business processes. The successful candidate will play a key role in the organization’s SAP integration and should be adaptable, eager to learn, and comfortable working in a changing environment with significant SAP‑related training.
• Experience working with automated invoice workflow and approval systems.
• Strong understanding of accounts payable controls, compliance requirements, and SOX principles.
• Experience working in a high‑volume, fast‑paced, customer‑service‑oriented environment with…