Accounts Receivable Specialist - VP Finance

Full-time Regular Accounts Receivable Specialist

Accounts Receivable manages external billings, cash control auditing, and collections. The Accounts Receivable Specialist reports to the Manager, Accounts Receivable. This role works closely with other members of the accounts receivable team, as well as internal and external stakeholders.

The position provides services and information to University departments and customers which will require sharing expertise, applying knowledge and making recommendations.

The role will be expected to work in partnership with faculties, departments and other stakeholders to ensure that funds are accounted for in accordance with the policies of the University.

• Develop and maintain respectful relationships within the unit.
• Leadership is demonstrated through leading by example, active participation in identifying improvements and making recommendations, managing opportunities for development and fostering the team environment.
• Proactively develop and maintain trustworthy and productive working relationships with all stakeholders including:
  University administration, internal and external customers, University staff and external commitment contacts.
• Team objectives are achieved by taking on different roles/responsibilities as may be required and through assisting and supporting team members.

• Communicate policies, procedures and processes in a professional and courteous manner.
• Information is shared with the team and advice sought in an appropriate and timely manner.
• Deadlines and requirements are effectively communicated to clients and appropriate training is provided. Ensure that services for clients and associated tasks are followed through to completion.
• Provide training and advice to senior administration, faculties, departments and account holders regarding:
  University policies and procedures, University financial systems, and Accounts Receivable operations.
• Develop external and internal managerial and financial reports in conjunction with the Financial Operations Manager and generate as necessary.
• Provide support documentation and information as required by the Financial Operations Manager, management and various auditors including internal and the auditor general.

• Remain current on factors that would initiate change, such as University polices and procedures, Accounts Receivable and administration practices and technology changes. Changes are accepted and incorporated immediately in all applicable processes.
• Contribute to financial policies and plans and act upon recommendations for change to procedures, process and reporting activities to enhance systems, reporting, transaction processing and general administration of Accounts Receivable.
• Take initiative to ensure that job expertise and technical proficiency is up-to-date and current.
• Complete special projects as required, report on findings, prepare recommendations and monitor outcomes. These may include development of: cash management procedures, collection procedures, billing procedures.
• Responsibilities are completed accurately, efficiently and effectively.

• Identify weaknesses in financial processes as they relate to accounts receivable and make recommendations for revised procedures.
• Maintain adequate documentation to support account activity and reporting thereof. This often requires preparation of working papers and schedules, activity summaries, variance and comparative analysis.
• Perform daily, weekly, monthly reconciliations. This includes utilizing and developing system queries to search for errors and other problems with data.
• Ensure adjusting entries are calculated and processed, with supporting documentation.

• Bachelor's degree in related discipline (Business Administration, Accounting, or Finance).
• Minimum 3-5 years of corporate accounts receivable experience in a centralized, accounts receivable environment is required
• Advanced skills in Word, Excel, Access and data warehouse reporting, electronic mail, People Soft financial systems
• Excellent organization skills; good written and verbal communication…