Purchasing Coordinator & Accounts Payable

Job Description

Location:

Calgary
Posted:
April 13, 2026

Calgary, AB | Full-Time

We are seeking a detail-oriented Accounts Payable & Purchasing Coordinator to support our accounting and procurement operations. This split role is responsible for managing supplier invoices, processing payments, and coordinating purchasing activities to ensure materials are ordered accurately and delivered on schedule. The ideal candidate is highly organized, comfortable working with multiple vendors and internal teams, and able to manage multiple priorities in a fast-paced renovation environment.

• Process and code vendor invoices accurately and in a timely manner
• Match invoices with purchase orders and packing slips
• Verify pricing, quantities, and approvals before payment processing
• Prepare aging reports and process biweekly cheque runs (cheque, EFT, or online)
• Maintain vendor records and ensure accurate account information
• Reconcile vendor statements and resolve discrepancies
• Assist with month-end procedures including GST returns, PST returns, and inventory reporting
• Prepare credit card reconciliation reports
• Maintain organized digital and physical financial records

• Prepare and issue purchase orders for products including cabinetry, plumbing, tile, hardware, and other project supplies
• Coordinate with designers, project managers, and installers to confirm order requirements and accuracy
• Communicate with suppliers regarding pricing, availability, and delivery schedules
• Price and arrange shipping of goods from vendors to warehouse, including customs documentation
• Track orders to ensure timely delivery aligned with project timelines
• Resolve order discrepancies, damaged shipments, or back-orders
• Maintain purchasing records, goods received, and supplier documentation
• Assist with supplier pricing updates

• 2+ years of experience in accounts payable, purchasing, or accounting administration
• Strong attention to detail and organizational skills
• Proficiency with accounting software and Microsoft Office (Excel, Outlook, Word)
• Ability to manage multiple priorities and meet deadlines
• Strong communication and vendor management skills
• Basic understanding of accounting principles

• Experience in construction, renovation, cabinetry, or building supply industries
• Familiarity with purchase order systems, inventory coordination, and job costing
• Experience with accounting software such as Quick Books, Sage, or similar