Accounts Receivable Credit Clerk

Job Description

This is your opportunity to embrace a culture that reflects a sense of pride and ownership in work. Our Co-operative demonstrates mutual respect for the team & our members and shows care towards the community. We care for our employees and create strong teams in collaborative environments.

The Accounts Receivable Credit Clerk function is to perform clerical accounting duties relating to accounts receivable and credit as per established procedures and timelines. This position involves regular communication with internal and external customers and contacts. The Accounts Receivable Credit Clerk reports to the Accounts Receivable Credit Supervisor and Accounting Manager.

• Graduation from High School according to provincial standards or GED.
• Six months accounting experience.
• Proficient Excel and basic Word.
• Successful completion of the following 2 post‑secondary courses as recognized by the Certified General Accountant (CGA) professional program or an accredited Canadian Post-Secondary educational institution:
  1. Introductory Accounting - CGA Financial Accounting Fundamentals or equivalent
• 2. Intermediate Accounting 1 - CGA Financial Accounting:
  Assets or equivalent
• The equivalent combination of education and experience will be considered to meet the above qualifications.

• Accounts Receivable experience.
• Cash & Receipts system experience.
• Experience with Oracle accounting system.
• Knowledge of policies and procedures relative to the position.
• Previous experience in dealing with credit and collection.
• Successful completion of 6 or more post‑secondary courses credited towards the Chartered Professional Accountants (CPA) professional program or an accredited Canadian Post Secondary educational institution credited towards a certificate, diploma or degree in Accounting or Business Administration.

• Daily verification of cash & receipts balancing from centres including audit of information with follow up and support as required.
• Daily keying of A/R envelops including coding and sorting invoices and balancing credit and debit cards.
• Prepares A/R adjustments and journal entries.
• Reconciles 3 rd party pharmacy and regular customer accounts including required analysis and follow up.
• Records daily receipts in Accounts Receivable.
• Balances daily and weekly receivables and reconciles to the general ledger.
• Corresponds with members on outstanding accounts and makes collection calls as necessary.
• Records returned cheques, balances and verifies store payment data, balancing weekly to general ledger.
• Identifies fraud or stolen cheques and corresponds with the Asset Protection Department and centres.
• Prepares and distributes monthly accounts receivable statements.
• Completes assigned general ledger reconciliations including required analysis and follow up.
• Completes daily reconciliation of debit and credit card data from Moneris. Follows up discrepancies and charge backs as required.
• Records and reconciles all transactions related to 3 rd party fleet credit cards. Follows up as required regarding discrepancies.
• Communicates with centres, members, and collection agencies as required on outstanding items, questions, problems and procedures.
• Maintains, updates and distributes authorized charge listing to all centres.
• Assists with patronage return calls from members for 4 weeks following the distribution of patronage return cheques and statements.
• Provides customer service to company standards and maintains positive customer relations through proper handling of internal and external customer and contact inquiries, comments and complaints: this also includes demonstrating excellent verbal and written communication skills in all interactions.
• Effectively works…