Accounts Payable Specialist

The ROSEN Group is a global leader in providing cutting-edge solutions in all areas of the integrity process chain. Since its origins as a one-man business in 1981, ROSEN has rapidly grown and continues to do so. The international technology group consists of a team of more than 4,000 employees operating in more than 120 countries. You can be a part of securing the safe supply of energy to people and businesses across the globe and help us all move towards an attainable and sustainable future.

It is our ambition, above anything else, to contribute to a world where critical infrastructure and the supply of energy is not only efficient, but also protected and reliable.

ROSEN is looking for an Accounts Payable Specialist that will be based in Calgary, Alberta. This position is a key member of the Finance team and reports directly to the Accounts Payable Lead, and sits under the Head of Accounting, North America.
What role you will play in our team
The Accounts Payable Specialist is responsible for supporting the end-to-end Procure-to-Pay (P2P) process, ensuring supplier invoices and payments are processed accurately, efficiently, and in accordance with company policies and internal controls.
The role works closely with Procurement, Operations, Finance, and suppliers to maintain an effective flow from purchase order through receipt, invoice processing, approval, payment, and reconciliation.

The Accounts Payable Specialist plays a key role in resolving P2P exceptions, improving PO compliance, maintaining accurate vendor accounts, and supporting a consistent and efficient P2P process across North America.
This is a hands-on role in a complex environment operating in multiple jurisdictions and reporting to a European parent company.

What will I be doing?
Accounts Payable Operations

Review, validate, code, and process supplier invoices accurately and within established timelines.

Support the end-to-end P2P process from purchase order and goods/service receipt through invoice processing and payment.

Monitor invoice workflow and follow up on invoices awaiting receipt, coding, or approval.

Obtain and verify required vendor information for onboarding; create and keep vendor master records in SAP up to date.

Process all invoices from vendors for validation and approval based on workflows.

Verify invoices from vendors for appropriate documentation and approval, compliance with applicable internal guidelines and procedures, and report non-conformities.

Obtain or determine and validate accounts, cost center, WBS element, internal order, tax code, etc. that are affected and record invoices from vendor in SAP.

Process non-PO invoices in accordance with established authorization and approval requirements.

Promote compliance with Accounts Payable and P2P processes.

Supplier & Vendor Management

Respond to supplier inquiries regarding invoice status, payment, credits, and account discrepancies.

Reconcile supplier statements and investigate outstanding invoices, credits, and unapplied items.

Coordinate vendor master data requests and changes in accordance with established controls.

Work with Procurement and business stakeholders to resolve recurring supplier or purchasing issues.

Payments

Support scheduled payment runs and ensure invoices selected for payment have appropriate approval and documentation.

Review payment exceptions, blocked invoices, and other outstanding items prior to payment.

Identify and help prevent duplicate invoices, duplicate payments, and other processing errors.

Support resolution of returned or rejected payments.

Month End

Support month end close activities, including AP cut-off, open invoice reviews, goods receipts/awaiting receipt reconciliation, and accrual support.

Reconcile AP related accounts and…